Scope
Reference
BMS_0925
Description
CCC site currently utilise a range of BMS software and hardware, while this is predominantly Trend the range of devises include (IQVision, Trend 963, Distech and Carel). Current maintenance is fragmented and reactive and does not deliver best value for CCC. The purpose of this tender is to procure the services of an accredited Trend Partner to provide a responsive, and proactive PPM and reactive repair service in line with SFG20 for all CCC BMS systems (inclusive of hardware and software) across all sites.
Contract 1. Planned Preventative Maintenance of Trend Building Management Systems (BMS)
Supplier
Contract value
- £485,000 including VAT
Above the relevant threshold
Award decision date
30 January 2026
Date assessment summaries were sent to tenderers
31 January 2026
Standstill period
- End: 11 February 2026
- 8 working days
Earliest date the contract will be signed
12 February 2026
Contract dates (estimated)
- 16 February 2026 to 31 October 2027
- Possible extension to 31 October 2030
- 4 years, 8 months, 13 days
Description of possible extension:
3 options in annual increments or as agreed between the parties subject to performance and agreement of rates
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Inclusion of additional project works related to the scope of services required and cover for all CCC sites including any changes
CPV classifications
- 31211110 - Control panels
- 31682210 - Instrumentation and control equipment
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 72100000 - Hardware consultancy services
- 72240000 - Systems analysis and programming services
- 72250000 - System and support services
- 72260000 - Software-related services
- 72265000 - Software configuration services
- 72267100 - Maintenance of information technology software
- 72267200 - Repair of information technology software
Information about tenders
- 10 tenders received
- 9 tenders assessed in the final stage:
- 9 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Optimised Buildings Ltd
- Companies House: 05775749
109-112 Lancaster House Amy Johnson Way
Blackpool
FY4 2RP
United Kingdom
Email: hello@optimised.net
Website: https://www.optimised.net/
Region: UKD42 - Blackpool
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Planned Preventative Maintenance of Trend Building Management Systems (BMS)
Contracting authority
Capital City College
- Public Procurement Organisation Number: PBXT-5983-JZRH
Victoria Centre, 76 Vincent Square
London
SW1P 2PD
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AGM Procurement
Summary of their role in this procurement: Managing the tender process
- Companies House: 07431856
6a Little Aston Road
Sutton Coldfield
B74 3UF
United Kingdom
Region: UKG24 - Staffordshire CC