Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Robert.Pine@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transport Services for the City of London School, City of London School for Girls and City Junior School
Reference number
prj_COL_21652
two.1.2) Main CPV code
- 60170000 - Hire of passenger transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The City of London is undertaking an Open tender process for a framework for transport services for the City of London School, City of London School for Girls, which is comprised as Lot 1, and the City Junior School (Lot 2) each lot will require a single transport provider to run and manage the transport requirements each lot.
This contract in the most part entails the transport of pupils from the City of London School, City of London Girls for School, and City Junior School. The pupils are of both primary and secondary age. The City may exercise the option to add additional schools or route’s during the 5 year call of contract term.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Transport Services for City of London Junior School
Lot No
2
two.2.2) Additional CPV code(s)
- 60140000 - Non-scheduled passenger transport
- 60172000 - Hire of buses and coaches with driver
- 63520000 - Transport agency services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
City Junior School, 4 Gray's Inn Place, London, WC1R 5EY
two.2.4) Description of the procurement
The City of London Junior School core coach service requirements are expected to be relatively small and split between:
• Occasional PE trips around London and to Grove park
• Occasional longer distance residential school trips (with long notice / lead times), and;
• Regular local trips (museums etc.) and trips to CLS and CLSG sites.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £550,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Transport Services for the City of London School & City of London School for Girls
Lot No
1
two.2.2) Additional CPV code(s)
- 60140000 - Non-scheduled passenger transport
- 60172000 - Hire of buses and coaches with driver
- 63520000 - Transport agency services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Barbican,St Giles Terrace, Wood St, London EC2Y 8BB & 107 Queen Victoria St, London EC4V 3AL
two.2.4) Description of the procurement
The service broadly comprises of the transport of pupils from the City of London School and City of London School for Girls to sports fixtures, our sports facility at Grove Park SE12 9PP, ad hoc transport to matches with other schools in the London area and other ad hoc school trips as may be required as part of school trips or educational residential visits.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £995,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 April 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.1.5 is for the full duration of the framework/call of contract including the provision of adding additional schools or routes during the contract term. The estimated annual contract value is therefore 2,000,000 GBP. There is no guarantee of minimum levels or value of use from external users.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
See VI.4.1) Review body field of this contract award notice
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom