Scope
Description
Chiltern Railways is committed to refresh and improve the Station Information and Security Systems (SISS) over the next 3 years across 37 stations, comprising of 86 platforms, 4 depots (CCTV only) and Banbury ICC control centre for the SISS assets. The upgrade will be for the benefit of customer experience and information, and to support colleagues in delivering excellent customer information. The refresh will replace life expired, mixed, and varied assets with a company standard asset, complying with the new Network Rail and industry standards.
The requirement:
CRCL is seeking to procure a designer for this project, they will be responsible for feasibility, design, delivery, and transfer to a planned and reactive maintenance regime, meeting all industry standards and where possible exceeding those requirements, the aim is to provide the Chiltern network with a future proof, state of the art and industry leading SISS infrastructure.
Total value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 21 May 2025 to 20 May 2026
- Possible extension to 20 May 2027
- 2 years
Description of possible extension:
CRCL reserves the right to exercise the contract extension at its sole discretion
Main procurement category
Services
CPV classifications
- 35000000 - Security, fire-fighting, police and defence equipment
- 71000000 - Architectural, construction, engineering and inspection services
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Tender submission deadline
14 April 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
21 May 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 70% |
| Commercial | Cost | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Dynamic market being used
Special regime
Utilities
Competitive flexible procedure description
Chiltern Railways Company Ltd (CRCL) will shortlist suitably qualified suppliers off the dynamic market RISQs using PSA Criteria (AND): B.C.2.4.3: CCTV Surveillance Systems / Supply,B.C.2.5: CIS / Design,H.E.3.1: IT Infrastructure Services - Enterprise Operations / Design Other
Suitably shortlisted suppliers off RISQs will be invited to tender using CRCLs e-tendering portal Market Dojo.
The award criteria used for appointment will be:
Final Adjusted Weightings (100%)
Category Weighting
Technical 70%
Commercial 30%
CRCL is seeking to appoint a single supplier.
Contracting authority
THE CHILTERN RAILWAY COMPANY LIMITED
- Companies House: 03007939
- Public Procurement Organisation Number: PNPV-7838-DRMN
1 Admiral Way
Sunderland
SR3 3XP
United Kingdom
Region: UKC23 - Sunderland
Organisation type: Private utility