Section one: Contracting authority
one.1) Name and addresses
University of Exeter
Northcote House
Exeter
EX4 4QJ
Contact
Simon Denton
Telephone
+44 1392723333
Country
United Kingdom
Region code
UKK - South West (England)
National registration number
RC000653
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79464&B=EXETER
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=79464&B=EXETER
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
eRecruitment Applicant Tracking System (ATS)
Reference number
UOE/2023/054/LJ
two.1.2) Main CPV code
- 72263000 - Software implementation services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Exeter is looking for a partner to provide an Applicant Tracking System (ATS) SaaS solution to underpin our Recruitment process for academic and professional staff.
The University has around 6,000 colleagues from 180 different countries, we offer a diverse and engaging environment in which to work. We aim to provide employment opportunities which meet our business needs and match our employment standards and shared University values.
Our recruitment process advertises around 2000 roles p.a. and has around 22000 applicants for these positions.
Any new IT system will;
• improve user experience for candidates and recruitment managers,
• will provide self-service options for all users, enhancing our ability to capture talent in, and
• will provide comprehensive reporting to give senior level visibility for recruitment.
The intention is to award a single contract for an initial three year fixed term, with two further optional periods of 12months.
two.1.5) Estimated total value
Value excluding VAT: £150,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72263000 - Software implementation services
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Exeter
two.2.4) Description of the procurement
The University of Exeter is looking for a partner to provide an Applicant Tracking System (ATS) SaaS solution to underpin our Recruitment process for academic and professional staff.
The University of Exeter has around 6,000 colleagues from 180 different countries, and we offer a diverse and engaging environment in which to work. We aim to provide employment opportunities which meet our business needs and match our employment standards along with our shared University values.
Our recruitment process advertises around 2000 roles per year and has around 22000 applicants for these positions.
It is apparent that our Recruitment process needs to be supported by a robust IT system that meets the requirements of key stakeholders.
Amongst other capabilities, any new IT system will;
• improve user experience for candidates (currently impacting our employer
brand) and for recruitment managers,
• will provide self-service options for all users, will enhance our ability to capture talent in competitive markets, and
• will provide comprehensive reporting to give senior level visibility of the recruitment process.
We intend to award a contract to a single supplier for the provision of the required eRecruitment Applicant Tracking System (ATS).
The intention is to award a contract for an initial three (3) year fixed term, with two (2) further optional extension periods of 12months each
The selected supplier will be required to implement, host, support / maintain, and manage the lifecycle of the proposed solution over the duration of the contract to deliver on the University’s stated requirements in full.
The full tender pack is available via the University of Exeter eTendering portal as per this link; https://uk.eu-supply.com/login.asp?B=UOE
Bidders can ask clarification questions via the portal, and ultimately submit their tender response when ready to do so. The deadline for submissions is 17:00hrs on Wednesady 10th April 2024.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract will need to be renewed at the end of the initial term, or further option extension periods should these be taken up.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020389
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 July 2024
four.2.7) Conditions for opening of tenders
Date
11 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3 to 5 years depending on extension options.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal Services
University of Exeter
Exeter
EX4 4QJ
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Legal Services
University of Exeter
Exeter
EX4 4QJ
Country
United Kingdom