Section one: Contracting authority
one.1) Name and addresses
Rooftop Housing Group
70 High Street,
Evesham
WR11 4YD
Contact
Patricia Conway
Country
United Kingdom
NUTS code
UKG1 - Herefordshire, Worcestershire and Warwickshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/procurementforhousing
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/procurementforhousing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rooftop Housing Group - Provision of a HR and Payroll System
Reference number
PfHCon/00000220
two.1.2) Main CPV code
- 79631000 - Personnel and payroll services
two.1.3) Type of contract
Services
two.1.4) Short description
Rooftop Housing Group wish to appoint an experienced service provider to provide and implement a fit for purpose HR and Payroll system which will be utilised across the organisation. Full details related to the scope of services to be procured are included within Document B – Tender Requirements and Specification of the Invitation to Tender document pack. It is intended that the contract established following the procurement will run for a maximum term of seven years and will incorporate an optional break clause at the end of year five. The estimated contract value for the maximum seven-year period including set-up and implementation is £228,000 (exc VAT).Rooftop Housing Group will utilise service provider terms and conditions and reserve the right to agree the final terms and conditions with the successful provider. Procurement for Housing have been appointed by Rooftop Housing Group to facilitate this tendering exercise.
two.1.5) Estimated total value
Value excluding VAT: £228,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79211110 - Payroll management services
- 48450000 - Time accounting or human resources software package
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UKG1 - Herefordshire, Worcestershire and Warwickshire
two.2.4) Description of the procurement
As per section — II.1.4) Short description.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the procurement documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 May 2021
Local time
4:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Temder for new contract will be 6 - 12 months in advance of contract end date.
six.3) Additional information
Formed in 1994, Rooftop Housing Group have since helped people in housing need get a safe, secure, and appropriate home. The organisation is at the heart of the communities in which they operate, having over 6,500 homes in South Worcestershire and North Gloucestershire making some vibrant communities.- Purpose - Our most powerful asset is our purpose, which illuminates everything we do and fires our passion and commitment.- Mission - We build great homes and support successful lives by being a better business.- Values - Everything we do, for our customers and for each other, is underpinned by our values. Further information can be found on the organisation’s website - https://www.rooftopgroup.org/.
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Rooftop Housing Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).