Section one: Contracting authority
one.1) Name and addresses
Social Care Wales
South Gate House, Wood Street
Cardiff
CF10 1EW
Telephone
+44 3003033444
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0289
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.sell2wales.gov.wales
one.4) Type of the contracting authority
Other type
Welsh Government Sponsored Body
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Assessing local authority social services data maturity in readiness for the National Data Resource (NDR) (re-advertised)
two.1.2) Main CPV code
- 73000000 - Research and development services and related consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Social Care Wales have worked with Digital Health and Care Wales and the Association of Directors of Social Services in Wales (ADSS Cymru) to agree on the scope and specifications for this tender. We are looking to commission an experienced supplier to deliver:
a) a maturity assessment in respect of data readiness for the NDR. The supplier will use a data maturity assessment tool in each of the 22 local authorities in Wales to:
- assess overall social care data maturity.
- assess local authority readiness for the NDR programme.
- make recommendations for improvement for the individual local authority, and for the NDR programme.
b) a discovery exercise with local authorities to determine:
- the information they would wish to share with partners in health and other social services providers
- the health information they see as critical in being able to provide the care and support required by the people of Wales.
c) options and recommendations for developing a standardised approach to social care data in Wales, which considers the current and future digital landscape and policy direction of health and care delivery in Wales.
The supplier will have significant expertise and experience in the following:
a) Expert knowledge of social care with an understanding of delivery of social services by local authorities.
b) Experience of undertaking data maturity assessments in a large public sector organisation.
c) An understanding of the latest research about data maturity models.
d) Expertise in the benefits of organisational data maturity and behaviours that help to achieve it.
e) Expertise in data standards and interoperability.
f) Expertise in large-scale CRM systems, particularly those that support health and care.
g) Experience or knowledge of technical aspects of automated data exchange.
h) Methodical and organised and able to work to deadlines.
i) Ability to communicate technical matters in an accessible (Plain English) format.
j)Expertise in UK data legislation would be helpful.
two.1.5) Estimated total value
Value excluding VAT: £230,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 73000000 - Research and development services and related consultancy services
- 73110000 - Research services
- 73220000 - Development consultancy services
- 73200000 - Research and development consultancy services
- 79315000 - Social research services
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
We expect suppliers have their plan approved by Social Care Wales and ADSS Cymru before commencing the assessment process. It is expected that the planning phase be completed by the end of June 2023, with the assessments and reporting
completed in the remainder of 2023/24. Further budget may be available in 2024 if work identified during the lifespan of the project. This work will be conducted at the chosen suppliers day-rates.
Social Care Wales and ADSS Cymru will provide the names and contact details for the project team as well as local authority contacts at the beginning of the contract.
Assessments can be conducted concurrently if desired.
It is important that local authorities understand the following before commencement of the assessment:
a) The time requirements that are placed upon them.
b) The personnel that will be required to take part
c) Any prior documentation, information, systems architecture, business processes, roles and responsibilities etc.
Please refer to ITT for full details.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Cost criterion - Name: Cost / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £230,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 March 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This project will be delivered in two parts.
Part one will run until 31 March 2024.
A break-clause shall be in place at the end of part one.
Part two is dependent on continued funding.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
9 May 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=130213.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:130213)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom