Section one: Contracting authority
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Mihaela Maican
Telephone
+44 1316502508
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training
Reference number
EC0895
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Edinburgh (UoE) is looking to establish a single‐supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University’s portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. The agreement will include the renewal of the University’s Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations.
This procurement has been conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure has been applied. Bidders have been asked to self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Specific requirements have been included in the Section III of this Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £87,376.80
two.2) Description
two.2.2) Additional CPV code(s)
- 35110000 - Firefighting, rescue and safety equipment
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The University of Edinburgh (UoE) is looking to establish a single‐supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support our compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University’s portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. It is expected that the agreement will include the renewal of the University’s Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations.
The key focus of this procurement is to provide a unique, clear, consolidated evacuation solution that can be managed effectively across a variety of locations.
The contract will be structured around the following elements:
1) Supply and Installation of Evacuation Chairs as per specification
2) Annual Maintenance, Repair (including reactive) and Re-certification of the UoE Evacuation Chairs portfolio
3) Training
For the supply, a manual, i.e. not battery powered solution is sought, covering: downward evacuation (suitable for the majority of UoE buildings) and upward evacuation/all‐terrain (as dictated by specific building access & configuration). It is estimated about 175 - 190 chairs will fall within the first category and approximately 5 - 10 should cover the more complex requirements included in the second category. The initial purchase and installation will be phased over a period of approximately 3 months, to allow safe delivery and implementation.
In addition to supply & installation, the appointed supplier will be expected to ensure full management of the Evacuation Chairs, providing a comprehensive package including annual inspection, asset management, maintenance, servicing, stair testing, repairs and re-certification in accordance with manufacturer standards and full, continuous compliance to the legislation applicable to Class One Medical Equipment. All the chairs are to be maintained with new, original manufacturer supplied and approved spare parts, to the highest standard by readily available, trained, authorised, competent personnel.
Suitable, certified ‘Train the Trainer’ and Refresher on‐site courses for up to 10 no. University staff at one time will also be required as part of the agreement, with the first session delivered at the start of the contract.
It is anticipated that a total portfolio of about 200 chairs will be handled throughout the duration of this contract.
The proposed overall contractual period is 5 years (an initial period of two years with an option to grant an extension for a further 2 and respectively 1 year periods, 2+2+1).
This contract has been tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery (Testing, Service, Maintenance and Certification) / Weighting: 30
Quality criterion - Name: Service delivery (new range/availability) / Weighting: 20
Quality criterion - Name: Service delivery (Training and Advice) / Weighting: 10
Quality criterion - Name: Health and Safety / Weighting: 10
Quality criterion - Name: Management and Communication / Weighting: 10
Quality criterion - Name: Reporting Methodology / Weighting: 10
Quality criterion - Name: Quality Assurance / Weighting: 10
Cost criterion - Name: Supply and Installation / Weighting: 60
Cost criterion - Name: Maintenance and Servicing / Weighting: 20
Cost criterion - Name: Remedial Works / Weighting: 10
Cost criterion - Name: Training / Weighting: 10
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender evaluation has consisted of 3 parts (qualification, technical and commercial) and has also included a sample assessment & virtual demonstration. Details of the evaluation process have been included in the ITT document on PCS-T & updates circulated to bidders via the PCS-T message board.
The total contract value is an estimate calculated using the scenarios detailed in the ITT.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 192-465191
Section five. Award of contract
Contract No
EC0895
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 April 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EVACUSCAPE LTD
GUNS LANE, WEST BROMWICH
BIRMINGHAM
B70 9HS
Telephone
+44 7956154248
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £87,376.80
Section six. Complementary information
six.3) Additional information
(SC Ref:651462)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom