Scope
Reference
DN781533
Description
The purpose of this service is to provide safe, suitable, and immediately available emergency accommodation for individuals, couples or households who require urgent placement due to homelessness, crisis, or risk of harm. The service will operate on a spot-purchase basis, enabling the Authority to secure accommodation flexibly and at short notice.
The Local Authority is running an Open Invitation to Tender under the Procurement Act 2023. The Authority reserves the right to deviate from the formalities of the open procedure given the flexibilities permitted by Regulation 9 of the Procurement Act 2023 in the conduct of procurements for "wholly or mainly for the supply of services of a kind specified in regulations under subsection (2)", otherwise referred to as "Light Touch Regime" procurement.
Due to the nature of the service, The Authority is looking to enter into a number of spot-purchase contracts with accommodation providers, up to a total maximum value of £5 million (£5,000,000) across all providers, over a six-year contract period (4+1+1).
Preliminary market engagement has not been carried out due to the high risk of a critical service failure if the procurement does not progress within the required timeframe.
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2030
- Possible extension to 31 May 2032
- 6 years
Description of possible extension:
2 x 12-month extension periods (up to a maximum of two years)
Main procurement category
Services
CPV classifications
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
Contract locations
- UKH - East of England
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 February 2026, 12:00pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com/Supplier/Advert/View?advertId=9983913a-c3fd-f011-813c-005056b64545
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 8 December 2031
Award criteria
| Name | Type |
|---|---|
| Quality Criteria | Quality |
| Cost Criteria | Cost |
Weighting description
Quality Criteria - 100%
Evaluation and moderation of quality questions. A minimum quality threshold of 30% applies, therefore Bidders must score at least 18 marks out of a possible 60 marks in order to be awarded a spot-purchase contract.
Cost Criteria - 100%
Bidders are required to provide the minimum and maximum cost per night for the various accommodation types. Each accommodation type will then be scored based on the maximum cost per night, with the lowest maximum cost receiving the highest...
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Peterborough City Council
- Public Procurement Organisation Number: PLXM-3229-WVQH
Sand Martin House Peterborough, Bittern Way
Peterborough
PE2 8TY
United Kingdom
Contact name: Helen Davies
Telephone: +44173342459
Email: Helen.Davies@peterborough.gov.uk
Website: https://www.peterborough.gov.uk/business/supplying-the-council/supply-opportunities
Region: UKH11 - Peterborough
Organisation type: Public authority - sub-central government