Scope
Reference
RMandC/2025/HA Cat/476
Description
Pupil Numbers: - by year group
Year 7 140
Year 8 141
Year 9 149
Year 10 139
Year 11 140
Sixth Form 32 + 110 = 242
Total 951
Pricings/Sales
Meal Deal Price Value: 2.75 GBP
FSM Entitled: 318
Uptake: 72.38% or 230 students
Value: 2.75 GBP
Pupil Paid Meal Uptake: 670 including 6th Form
Value: 2.75 GBP
Staff Duty Meal Uptake: 86
Value: 2.75 GBP
Staff Cash Meals Uptake: 10
Value: 3.00 GBP inclusive of VAT
Sales over 12 months
FSM Sales 84,346 GBP
Pupil Paid Meal Sales Break: 78,790 GBP
Lunch: 193,485 GBP
Sixth Form: 26,652 GBP
Staff Duty Meal Sales 50,332 GBP
Staff Cash Sales 3,160 GBP
Hospitality Sales 16,133 GBP
Service Times
Breakfast: N/A
Break: 09:50 - 11:00
Lunch: 11:45 - 14:00
Sixth Form: 13:20 - 14:00
Current Contractor: Olive Dining
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 April 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
4 April 2025, 1:00pm
Submission address and any special instructions
Please follow the instructions in the SQ Part 1 Document.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 5 suppliers
Selection criteria:
The Selection Question response will be scored using the scoring example attached.
Award decision date (estimated)
27 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| xx | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
xx
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The academy is putting its catering contract out to tender with a contract start date of 1st September 2025. The first stage is the Selection Questionnaire which will be scored using the scoring example attached. 5 companies will be selected by the school to be invited to the next stage, the 5 to 3 presentation day. From there 3 companies are selected to receive the ITT documents.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592084
1 HA Cat SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592085
2 HA Cat SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592087
3 HA Cat SQ Scoring Example
Contracting authority
Hammersmith Academy
- Companies House: 06397195
29 Cathnor Road
London
W12 9JD
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: Sue Allen
Telephone: +44 7939599571
Email: Sue.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire