Scope
Reference
RM and C/2025/HAClng/474
Description
Total Pupil Numbers 951 (507 male / 444 female)
Total Staff Numbers 95 (44 male / 51 female)
Estimated M² 8,511 m2
Other information As far as we are aware there are no members of the cleaning team in the LGPS
Total value (estimated)
- £1 excluding VAT
- £2 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Renewal after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 March 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
27 March 2025, 1:00pm
Submission address and any special instructions
SQ Part 2 documents to be sent to the school and RM&C as per the instructions in the SQ Part 1 document.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 6 suppliers
Selection criteria:
The Selection Questionnaire response will be scored using the scoring example attached
Award decision date (estimated)
6 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| xx | Please complete the SQ Part 2 document and use the Scoring Matrix to see what you will score. |
Quality |
Weighting description
Criteria will be provided at the ITT stage
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The academy is putting its cleaning contract out to tender with a contract start date of 1st September 2025. The first stage is the Selection Questionnaire which will be scored using the scoring example attached.
6 companies will be selected by the school to be invited to the next stage and receive the ITT documents.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592073
1 HA Clng SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592074
2 HA Clng SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=592075
3 HA Clng SQ Scoring Example
Contracting authority
Hammersmith Academy
- Companies House: 06397195
29 Cathnor Road
London
W12 9JD
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants for Tendering for Schools/Trust
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: David Allen
Telephone: +44 7786312805
Email: David.allen@rmandcconsultants.co.uk
Website: http://www.rmancconsultants.co.uk
Region: UKJ14 - Oxfordshire