Section one: Contracting authority
one.1) Name and addresses
Luton Council
Town Hall, George Street
Luton
LU1 2BQ
Contact
Mr Chris Newman
Christopher.newman@luton.gov.uk
Telephone
+44 1582547058
Country
United Kingdom
Region code
UKH21 - Luton
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Luton Council - Open Tender - relating to Heating Plant Maintenance Services (Commercial)
Reference number
DN662114
two.1.2) Main CPV code
- 71314310 - Heating engineering services for buildings
two.1.3) Type of contract
Services
two.1.4) Short description
To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com
Luton is a large and growing town around 30 miles to the north of London. Luton Council is a unitary Council covering an area of approximately 16.74 square miles (43.35 km2) and the current population of Luton is estimated at 216,000.
The Council employs approximately 3,000 people based in a variety of locations such as offices, schools, nurseries, crematorium, parks pavilions, community centres, sports centres, day care, residential, police station, hospital, etc. These locations are located across the Borough.
As a unitary authority we have a responsibility in servicing, maintain and repair of heating system for 58 properties from offices, depot, day centres, community centres, sports centres, museums, crematoria, libraries, pavilions & lodges.
Property and Infrastructure are part of Luton Council, responsible for the management, maintenance and development of the Council’s Estate including:
• Operational assets, (such as office blocks, day centres and depots).
• Commercial assets (such as shopping parades and industrial units).
• Residential assets (such as arm’s length housing company schemes).
• Educational assets (such as LA maintained schools and nurseries).
• Investment assets (often outside the Borough and held purely for secure beneficial rent income).
• Community assets (such as cultural and leisure facilities).
• Green assets (such as parks and public open space).
• Local strategic assets (such as London Luton Airport & Century Park).
The Facilities Management Team, operate within the Property & Infrastructure Division.
• The Hard FM Team are responsible for the servicing, compliance, maintenance and capital upgrades of our corporate buildings.
• We manage the demand and budget, allocating all works via the Property Helpdesk (Monday- Friday) to a range of service contractors – the new supplier will be the sole service contractor for the Heating Plant Maintenance Service and Associated Works – Commercial (up to £75,000).
Larger projects, or works having specific requirements, are tendered – value over £75,000. The new supplier will be invited to bid
The Purpose of this tender is to award a contract to one service provider for between 3 and 5 years subject to satisfactory performance being achieved.
All quantities and indicated spend in pricing document are annual indicative quantities and spend based upon the previous 3 years. The Councils financial year runs from April to March, with an exemption period until May 2023. There are also no guaranteed volumes for all requirements on this contract at any time.
When larger projects (above £75k) are required a minimum of three providers /contractors will be asked to bid on an open tender basis, in accordance PCR15 regulations, adopting the appropriate approach relevant to the anticipated contract value.
The start date for this contract it’s anticipated to be June 2023
To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
two.2.4) Description of the procurement
To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com
Luton is a large and growing town around 30 miles to the north of London. Luton Council is a unitary Council covering an area of approximately 16.74 square miles (43.35 km2) and the current population of Luton is estimated at 216,000.
The Council employs approximately 3,000 people based in a variety of locations such as offices, schools, nurseries, crematorium, parks pavilions, community centres, sports centres, day care, residential, police station, hospital, etc. These locations are located across the Borough.
As a unitary authority we have a responsibility in servicing, maintain and repair of heating system for 58 properties from offices, depot, day centres, community centres, sports centres, museums, crematoria, libraries, pavilions & lodges.
Property and Infrastructure are part of Luton Council, responsible for the management, maintenance and development of the Council’s Estate including:
• Operational assets, (such as office blocks, day centres and depots).
• Commercial assets (such as shopping parades and industrial units).
• Residential assets (such as arm’s length housing company schemes).
• Educational assets (such as LA maintained schools and nurseries).
• Investment assets (often outside the Borough and held purely for secure beneficial rent income).
• Community assets (such as cultural and leisure facilities).
• Green assets (such as parks and public open space).
• Local strategic assets (such as London Luton Airport & Century Park).
The Facilities Management Team, operate within the Property & Infrastructure Division.
• The Hard FM Team are responsible for the servicing, compliance, maintenance and capital upgrades of our corporate buildings.
• We manage the demand and budget, allocating all works via the Property Helpdesk (Monday- Friday) to a range of service contractors – the new supplier will be the sole service contractor for the Heating Plant Maintenance Service and Associated Works – Commercial (up to £75,000).
Larger projects, or works having specific requirements, are tendered – value over £75,000. The new supplier will be invited to bid
The Purpose of this tender is to award a contract to one service provider for between 3 and 5 years subject to satisfactory performance being achieved.
All quantities and indicated spend in pricing document are annual indicative quantities and spend based upon the previous 3 years. The Councils financial year runs from April to March, with an exemption period until May 2023. There are also no guaranteed volumes for all requirements on this contract at any time.
When larger projects (above £75k) are required a minimum of three providers /contractors will be asked to bid on an open tender basis, in accordance PCR15 regulations, adopting the appropriate approach relevant to the anticipated contract value.
The start date for this contract it’s anticipated to be June 2023
To be able to bid for this tender opportunity suppliers MUST first seek registration on the ProContract Proactis Due North e commerce platform (which is free to all suppliers) https://procontract.due-north.com
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 May 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 April 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 April 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
Country
United Kingdom