Section one: Contracting authority
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Telephone
+44 1316502508
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance Services
Reference number
EC0967
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The University wishes to Tender for 5 elements of it's insurance programme:
Motor
PA and Travel
Liability
Terrorism
Artworks and Special Collections
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Motor Insurance
Lot No
1
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
- 66516100 - Motor vehicle liability insurance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Motor Insurance
two.2.5) Award criteria
Quality criterion - Name: Cover / Weighting: 40
Quality criterion - Name: Claims Service / Weighting: 13
Quality criterion - Name: Quality Control / Weighting: 5
Quality criterion - Name: Transition / Weighting: 5
Quality criterion - Name: Added Value / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 2
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Liability Insurance
Lot No
3
two.2.2) Additional CPV code(s)
- 66516000 - Liability insurance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Employers and Public Liability
two.2.5) Award criteria
Quality criterion - Name: Cover / Weighting: 40
Quality criterion - Name: Claims Service / Weighting: 13
Quality criterion - Name: Quality Control / Weighting: 5
Quality criterion - Name: Transition / Weighting: 5
Quality criterion - Name: Added Value Services / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 2
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Personal Accident and Travel Insurance
Lot No
2
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Personal Accident and Travel Insurance Services
two.2.5) Award criteria
Quality criterion - Name: Cover / Weighting: 40
Quality criterion - Name: Claims Service / Weighting: 10
Quality criterion - Name: Emergency Overseas Medical Provision and Major Loss Assistance / Weighting: 7
Quality criterion - Name: Quality Control / Weighting: 4
Quality criterion - Name: Transition / Weighting: 4
Quality criterion - Name: Added Value Services / Weighting: 4
Quality criterion - Name: Community Benefits / Weighting: 1
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 months extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Terrorism Insurance
Lot No
4
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Terrorism Insurance
two.2.5) Award criteria
Quality criterion - Name: Cover / Weighting: 40
Quality criterion - Name: Claims Service / Weighting: 13
Quality criterion - Name: Quality Control / Weighting: 5
Quality criterion - Name: Transition / Weighting: 5
Quality criterion - Name: Added Value Services / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 2
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 months extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Artworks and Special Collections Insurance
Lot No
5
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Artworks and Special Collections
two.2.5) Award criteria
Quality criterion - Name: Cover / Weighting: 40
Quality criterion - Name: Claims Service / Weighting: 13
Quality criterion - Name: Quality Control / Weighting: 5
Quality criterion - Name: Transition / Weighting: 5
Quality criterion - Name: Added Value Services / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 2
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must be authorised and regulated by the Financial Conduct Authority
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Financial Stability
Bidders are required to submit commentary on the adequacy of their financial strength to successfully complete their contractual obligations, including submission of the bidder’s current standard and poor rating (or equivalent).
Insurance
Bidders must have or commit to obtain before the start of any contract:
Employers Liability - GBP 10million
Public Liability - GBP 5m
PI & E&O - GBP 5m
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
Experience
For each category of insurance the bidder wishes to bid for, please submit one case study demonstrating similar provision to an HE institution, or client with comparable characteristics and requirements.
Each case study must provide:
- full details of the scope of the services undertaken for the client including the type and extent of policy cover;
- The Client, the dates and duration of the services and contract;
Please note that the University reserves the right to gain confirmation from the stated Client that the services were indeed undertaken for the Client as described in the bidder’s case study.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 01 01 2026
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23740. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
There is the potential for the long term contract value of all 5 lots to exceed GBP 4 million, therefore it is included in this tendering process.
Information is given in the ITT document.
(SC Ref:725340)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom