Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
BUILDING 85, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
Contact
Mary Shelley Kowoh Tisanjoh
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Alarm and Related Life Safety Systems Testing, Inspection, Servicing, Repair and Minor Works
Reference number
2020UoS-0122
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Southampton, (The University), is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The University requires that the Contractor tests, services and maintains all fire alarm systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it.
This specification and the standards referred to therein require the Contractor to execute the works in a safe and workmanlike manner.
The main work undertaken by the Contractor shall cover:
(i) Routine testing, inspection, servicing, repair and minor works to all systems in accordance with the current and applicable Regulations, Statutory standards, Codes of Practice and any other current legislation.
(ii) Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of £25,000.00 per order. Larger projects will be by way of a competitive quotation.
(iii) Provide 24-hour Call-out breakdown service with maximum 2-hour response time.
(iv) Account shall be taken of the University's additional requirements as outlined in Annex 1 of this tender document
(v) Other tasks as instructed by the Contract Administrator.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
A full list of properties covered in the Contract is set out in Schedule 1 of the Specification and Contract Conditions document - File 4. During the Contract Period there may be deletions from or, with the Contractor's agreement, additions to this list. The contractor might undertake work at other locations if agreed by both parties.
This contract will be predominantly in the Winchester and Southampton areas.
two.2.4) Description of the procurement
The University of Southampton, (The University), is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The University requires that the Contractor tests services and maintains all fire alarm systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it.
The Works comprise the testing, inspection, servicing, repair and minor works of University fire alarm systems and associated equipment within the Contract area of all systems in accordance with the current and applicable Regulations, Statutory standards, Codes of Practice and any other current legislation.
Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of £25,000.00 per order. Larger projects will be by way of a competitive quotation.
Provide 24-hour Call-out breakdown service with maximum 2-hour response time.
Account shall be taken of the University's additional requirements as outlined in Annex 1 of this tender document (Qualifications to BS5839:2019 and extras).
Other tasks as instructed by the Contract Administrator.
Supply, if so requested on parts and equipment.
Note:
i. The Advanced Fire Panels and Apollo peripheral devices form the bulk of this contract however the full list of systems to be included in the contract is found in Schedule 5 - Systems Asset Listing.
ii. The successful service provider will be required from time to time to sub-contract with prime contractors for commissioning and other services related to new building contracts.
two.2.5) Award criteria
Quality criterion - Name: Advanced 360 Registration / Weighting / Weighting: Pass/Fail
Quality criterion - Name: Mobilisation & Implementation / Weighting: 10%
Quality criterion - Name: Technical Ability / Weighting: 10%
Quality criterion - Name: Contract Administration Management / Weighting: 10%
Quality criterion - Name: Service Delivery Approach / Weighting: 10%
Quality criterion - Name: Quality Assurance / Weighting: 5%
Quality criterion - Name: Procuring and Maintaining Spares / Weighting: 5%
Quality criterion - Name: Case Study / Weighting: 10%
Cost criterion - Name: Basket of Goods / Weighting: 30%
Cost criterion - Name: Overheads & Profit on Net Price of Materials / Weighting: 2.5%
Cost criterion - Name: Overheads & Profit on Net Price of Plant / Weighting: 2.5%
Cost criterion - Name: Overheads & Profit on Sub-Contractors prices / Weighting: 2.5%
Cost criterion - Name: Overheads & Profit on Commissioning and Other Works for Prime Contractors outside this contract / Weighting: 2.5%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012718
Section five. Award of contract
Contract No
2020UoS-0122
Title
Fire Alarm and Related Life Safety Systems Testing, Inspection, Servicing, Repair and Minor Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 January 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Premier Fire Security Ltd
Unit VI, Itchen Building, Wallops, Wood Sheardley Lane
Droxford / Southampton
SO32 3QY
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,500,000
Total value of the contract/lot: £3,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
University Road
Southampton
SO17 1BJ
Country
United Kingdom