Section one: Contracting authority
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FMM-21-002 SUPPLY AND DELIVERY OF FEMININE HYGIENE PRODUCTS
two.1.2) Main CPV code
- 33700000 - Personal care products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and delivery of feminine hygiene products for the Education Authority for an initial period of 12 months with the potential of 4 further 12-month extensions. The successful Contractor will be required to supply and deliver feminine hygiene products to schools throughout Northern Ireland. A list of all educational establishments can be, found here: Department of Education Institution Search (https://www.education-ni.gov.uk/services/schools-plus)
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85142300 - Hygiene services
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
- UKN0 - Northern Ireland
- 00 - Other NUTS code
- 00 - Other NUTS code
- 00 - Other NUTS code
- 00 - Other NUTS code
two.2.4) Description of the procurement
Supply and delivery of feminine hygiene products for the Education Authority for an initial period of 12 months with the potential of 4 further 12-month extensions. The successful Contractor will be required to supply and deliver feminine hygiene products to schools throughout Northern Ireland. A list of all educational establishments can be, found here: Department of Education Institution Search (https://www.education-ni.gov.uk/services/schools-plus)
two.2.5) Award criteria
Quality criterion - Name: AC1 Supply and Delivery of Goods / Weighting: 12
Quality criterion - Name: AC2 Contract Management and Reporting / Weighting: 6
Quality criterion - Name: AC3 Social Considerations / Weighting: 2
Cost criterion - Name: Total Contract Price / Weighting: 80
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 4 further periods of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial contract period there is potential to extend for 4 further periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
as per Tender Documentation
three.1.3) Technical and professional ability
List and brief description of selection criteria
as per Tender Documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 May 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 23 August 2021
four.2.7) Conditions for opening of tenders
Date
25 May 2021
Local time
3:30pm
Information about authorised persons and opening procedure
Only EA Procurement Staff with access to the project on eTendersNI.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Contract Monitoring. The Successful Contractor's performance on this Contract will be managed as per the specification and regularly.. monitored (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering.. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach.. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach.. satisfactory levels of contract performance, the matter will be escalated to senior management in EA for further action. If this occurs.. and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave.. professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated... Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for.. a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement.. competitions being undertaken by the EA. The Authority expressly reserves the rights:(I). not to award any contract as a result of the.. procurement process commenced by publication of this notice. (II). to make whatever changes it may see fit to the content and structure.. of the tendering Competition;. (III). to award (a) contract(s) in respect of any part(s) of the [goods] covered by this notice; and. (IV). to.. award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. VI.4). Education Authority Northern Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The Authority has included with the contract documents a Social Considerations Schedule, to help achieve the EA’s objectives and address the strategic aims, it is required that the successful Contractor , as a condition of contract, deliver measurable social value outcomes as set within this Social Considerations Schedule. The Authority cannot give any commitment as to the usage, volume, or value of products required under this Contract. Any levels, or aggregate values of goods, referred to are indicative only and shall not be binding on the Client. Suppliers should note that a Pre-Market Questionnaire was issued on 26 February 2021, details can be found at https://www.contractsfinder.service.gov.uk/Search
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The EA will incorporate a standstill period (i.e. a minimum of 10 calendar days).. at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the.. award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.