Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus,Howard Street
SHEFFIELD
S11WB
Contact
Jemma Kirkham
Telephone
+44 1142255962
Country
United Kingdom
NUTS code
UKE32 - Sheffield
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sheffieldhallamuniversity
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sheffieldhallamuniversity
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Staff Framework
Reference number
2021-20-HROD-JK
two.1.2) Main CPV code
- 79620000 - Supply services of personnel including temporary staff
two.1.3) Type of contract
Services
two.1.4) Short description
The University is seeking to appoint up 3 agencies on to a Framework Agreement with the professional expertise and service capability to provide cost-effective temporary workers. Support is required for a number of reasons including cover for sickness absence, a short-term increase in workload or to undertake a one-off task for a short period of time. The University may have a requirement for the use of temporary staff, within all the Colleges, Institutes and Directorates stated above, and across both City and Collegiate campuses.
two.1.5) Estimated total value
Value excluding VAT: £640,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79612000 - Placement services of office-support personnel
- 79621000 - Supply services of office personnel
- 79622000 - Supply services of domestic help personnel
- 79623000 - Supply services of commercial or industrial workers
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
The University intends to award a framework agreement, for the supply of Temporary Staff Agency Services to:
• Supply agency workers
• Ensure satisfactory performance from the agency
• Ensure control of costs
• Comply with HMRC requirements, such that the agency assures that each agency worker has compliant mechanisms to ensure their tax is being paid at no potential future liability to the University.
• Meet our targets in relation to increasing the diversity of our workforce
two.2.5) Award criteria
Quality criterion - Name: Service Implementation / Weighting: Pass/Fail
Quality criterion - Name: Account Management / Weighting: 12.31
Quality criterion - Name: Candidate Management / Weighting: 8.21
Quality criterion - Name: Candidate Communication / Weighting: 8.21
Quality criterion - Name: Accessible Service / Weighting: 6.15
Quality criterion - Name: Social Value / Weighting: 5.13
Cost criterion - Name: Price / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The initial term is for 2 years with 2x 12 month extension periods. This agreement has a maximum duration of 4 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Following the selection stage 6 organisations will be invited to submit tenders with the intent of awarding 3 onto the framework using a ranking system.
The University reserves the right to invite fewer than 6 where there is a visible distinction between the highest scoring SQ submissions and the remaining number that make up the top 6.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As described in the Invitation to Tender
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As described in the Invitation to Tender
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 May 2021
Local time
4:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2024
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All tender documentation can be found at https://in-tendhost.co.uk/sheffieldhallamuniversity
All correspondence must be returned via this portal.
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University Legal Services
Howard Street
Sheffield
S1 1WB
Country
United Kingdom