Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Contact
Elisabeth Plant
Elisabeth.Plant@westlothian.gov.uk
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Removals and Storage Framework Agreement
Reference number
CC14006
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
When an individual or a family group present as homeless, the council has a legal duty under the Housing Scotland Act (1987) to provide services to remove and/or store furniture and personal belongings for clients. Due to the nature of the works involved in providing the service, the council cannot provide this service in house and therefore need to outsource this requirement and appoint a suitably experienced supplier to provide the service on behalf of the council.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Removals and Storage Framework Agreement - Lot One (Domestic Removals and Storage)
Lot No
1
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement
The nature of the work involved will vary depending on the nature of the request to remove and store items but will cover situations such as homelessness, decants for improvement works to be carried out and other ad hoc situations such as abandonments and other routine tenancy changes.
We seek to appoint one supplier to this lot.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 25
Price - Weighting: 75
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract will have a 12 month extension available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Removals and Storage Framework Agreement - Lot Two (House to House Moves)
Lot No
2
two.2.2) Additional CPV code(s)
- 63121100 - Storage services
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement
The Authority may use this framework to move a tenant’s furniture to a more suitable tenancy due to the house being unsuitable due to personal needs. The framework may also be used when the Authority needs to decant a tenant to a different property due to remedial or emergency repairs. In these situations, the tenant’s belongings may either be required to be stored or moved to another property dependant on the situation. In the event that belongings are required to be stored in a storage facility, this service will be covered under Lot 1 of this framework agreement.
We seek to appoint 3 suppliers to this lot.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 25
Price - Weighting: 75
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A 12 month extension shall be available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Removals and Storage Framework Agreement - Lot Three (Large Office and School Moves Including Crate Hire)
Lot No
3
two.2.2) Additional CPV code(s)
- 63121100 - Storage services
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement
This lot is for non-residential properties only and will include office buildings, schools, community centres and other location within the Authority's property portfolio. The service will include removal of office furniture, including the supply of storage boxes and crates, from Authority buildings and transport these to another area of the same building or to a different property.
We seek to appoint three suppliers to this lot.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 25
Price - Weighting: 75
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 Month extension shall be available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 April 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 April 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 58327. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
West Lothian Council is committed to maximising Community Benefits from its procurement activities in order to build economic, social or environmental conditions into the delivery of council contracts.
In the In the tender submission, suppliers will be required to detail any social, economic and environmental benefits associated with contract performance during the contract term in the event of their appointment.
(SC Ref:792587)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Country
United Kingdom