Section one: Contracting authority
one.1) Name and addresses
Southampton City Council
Civic Centre,Civic Centre Road
SOUTHAMPTON
SO147LY
Contact
Hayley Holden
hayley.holden@southampton.gov.uk
Telephone
+44 7540828182
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.southampton.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel and Accommodation Solution
Reference number
SCC-SMS-0106
two.1.2) Main CPV code
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.1.3) Type of contract
Services
two.1.4) Short description
The council has awarded a contract using the Crown Commercial Services framework agreement RM6217 for the provision of travel and venue solutions. The call off contract has been made under Lot 1 and covers the ability to book the following: accommodation; air travel; ferry travel; Eurotunnel; ground transportation (including but not limited to car hire, coach with driver, taxis); rail booking (UK, Europe and International); and supporting travel ancillary services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48222000 - Web server software package
- 55000000 - Hotel, restaurant and retail trade services
- 60120000 - Taxi services
- 60170000 - Hire of passenger transport vehicles with driver
- 60200000 - Railway transport services
- 60400000 - Air transport services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
two.2.4) Description of the procurement
The contract is for the provision of a travel and accommodation portal and the associated travel and accommodation requirements. The value listed in this notice is the estimated value of bookings that shall be made through the system along with the associated system fees. The value may fluctuate depending on demand.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The call off contract has an initial term of two years (from 'go live') with the option to extend for up to a further period of two years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract has been awarded using the Crown Commercial Services framework agreement for the provision of Travel and Venue Solutions. This notice is being published on a voluntary basis.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 June 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TravelPerk UK IRL LTD
Alpha Tower, Suffolk Street, Queensway
Birmingham
B11TT
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Companies House
03770815
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £8,000,000
Total value of the contract/lot: £8,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
London
WC2A 2LL
Country
United Kingdom