Contract

SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier

  • Southend City Council

F03: Contract award notice

Notice identifier: 2025/S 000-008188

Procurement identifier (OCID): ocds-h6vhtk-04b120 (view related notices)

Published 6 March 2025, 12:24pm



Section one: Contracting authority

one.1) Name and addresses

Southend City Council

Civic Centre, Victoria Avenue

Southend on Sea

SS2 6ER

Contact

Ms Procurementops

Email

procurementops@southend.gov.uk

Telephone

+44 1702215000

Country

United Kingdom

Region code

UKH31 - Southend-on-Sea

Internet address(es)

Main address

http://www.southend.gov.uk/

Buyer's address

http://www.southend.gov.uk/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier

Reference number

DN738152

two.1.2) Main CPV code

  • 50000000 - Repair and maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

Southend City Council are seeking to engage experienced and qualified organisations for the provision of responsive repairs to the Councils' Corporate Estate and the coordination of supply and installation of Decking to Southend Pier. This procurement has been divided into 2 Lots:

Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils’ Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.

Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boardsfrom kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.

Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £600,000 to £900,000 for Lot 1 and £1,560,000 to £1,800,000 for Lot 2 over the contract duration (6 years).

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £1,457,000 / Highest offer: £2,700,000 taken into consideration

two.2) Description

two.2.1) Title

TC16 Provision of Responsive Repairs and Maintenance to Corporate Buildings within the City of Southend-on-Sea

Lot No

1

two.2.2) Additional CPV code(s)

  • 45112700 - Landscaping work
  • 45236290 - Repair work on recreational areas
  • 45261900 - Roof repair and maintenance work
  • 45421000 - Joinery work
  • 50000000 - Repair and maintenance services
  • 50760000 - Repair and maintenance of public conveniences

two.2.3) Place of performance

NUTS codes
  • UKH31 - Southend-on-Sea
Main site or place of performance

Southend on Sea

two.2.4) Description of the procurement

Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils’ Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.

Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £600,000 to £900,000 for Lot 1 over the contract duration (6 years).

two.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152

two.2) Description

two.2.1) Title

TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier

Lot No

2

two.2.2) Additional CPV code(s)

  • 45241300 - Pier construction work
  • 45420000 - Joinery and carpentry installation work
  • 50000000 - Repair and maintenance services

two.2.3) Place of performance

NUTS codes
  • UKH31 - Southend-on-Sea
Main site or place of performance

Southend-on-Sea Pier

two.2.4) Description of the procurement

Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boards from kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.

Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £1,560,000 to £1,800,000 for Lot 2 over the contract duration (6 years).

two.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 30%

Price - Weighting: 70%

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-034559


Section five. Award of contract

Contract No

TC16a

Lot No

1

Title

SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

4 March 2025

five.2.2) Information about tenders

Number of tenders received: 6

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 6

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Edmunds Design & Construction Ltd

Leigh-on-Sea

Country

United Kingdom

NUTS code
  • UKH31 - Southend-on-Sea
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £560,000 / Highest offer: £900,000 taken into consideration


Section five. Award of contract

Contract No

TC16b

Lot No

2

Title

TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

4 March 2025

five.2.2) Information about tenders

Number of tenders received: 5

Number of tenders received from SMEs: 5

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 5

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Edmunds Design & Construction Ltd

Leigh-on-Sea

Country

United Kingdom

NUTS code
  • UKH31 - Southend-on-Sea
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £897,000 / Highest offer: £1,800,000 taken into consideration


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Public Procurement Review Service

London

Country

United Kingdom