Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Procurementops
procurementops@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier
Reference number
DN738152
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend City Council are seeking to engage experienced and qualified organisations for the provision of responsive repairs to the Councils' Corporate Estate and the coordination of supply and installation of Decking to Southend Pier. This procurement has been divided into 2 Lots:
Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils’ Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boardsfrom kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £600,000 to £900,000 for Lot 1 and £1,560,000 to £1,800,000 for Lot 2 over the contract duration (6 years).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1,457,000 / Highest offer: £2,700,000 taken into consideration
two.2) Description
two.2.1) Title
TC16 Provision of Responsive Repairs and Maintenance to Corporate Buildings within the City of Southend-on-Sea
Lot No
1
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45236290 - Repair work on recreational areas
- 45261900 - Roof repair and maintenance work
- 45421000 - Joinery work
- 50000000 - Repair and maintenance services
- 50760000 - Repair and maintenance of public conveniences
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
Main site or place of performance
Southend on Sea
two.2.4) Description of the procurement
Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils’ Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £600,000 to £900,000 for Lot 1 over the contract duration (6 years).
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152
two.2) Description
two.2.1) Title
TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier
Lot No
2
two.2.2) Additional CPV code(s)
- 45241300 - Pier construction work
- 45420000 - Joinery and carpentry installation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
Main site or place of performance
Southend-on-Sea Pier
two.2.4) Description of the procurement
Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boards from kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £1,560,000 to £1,800,000 for Lot 2 over the contract duration (6 years).
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-034559
Section five. Award of contract
Contract No
TC16a
Lot No
1
Title
SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 March 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Edmunds Design & Construction Ltd
Leigh-on-Sea
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £560,000 / Highest offer: £900,000 taken into consideration
Section five. Award of contract
Contract No
TC16b
Lot No
2
Title
TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 March 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Edmunds Design & Construction Ltd
Leigh-on-Sea
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £897,000 / Highest offer: £1,800,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom