Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2122/21 - Contract for the Supply and Delivery of High Performance Stand Alone Mobile HEPA (or equivalent) Ventilation Filtering (Recirculation) Room Air Cleaners and Associated Consumables
Reference number
QUB/2122/21
two.1.2) Main CPV code
- 42520000 - Ventilation equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Contract is for High Performance Stand Alone Mobile HEPA (or equivalent) Ventilation Filtering (Recirculation) Room Air Cleaners to be delivered for use across the University campus. The Contract is split into 3 Lots as follows:• Lot 1: Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)• Lot 2: Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)• Lot 3: Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £685,385
two.2) Description
two.2.1) Title
Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)
Lot No
1
two.2.2) Additional CPV code(s)
- 42520000 - Ventilation equipment
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
The Contract for Lot 1 is as follows:• Lot 1: Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to purchase extended warranty and consumables/parts until the end of the units’ life.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)
Lot No
2
two.2.2) Additional CPV code(s)
- 42520000 - Ventilation equipment
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
The Contract for Lot 2 is as follows:• Lot 2: Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to purchase extended warranty and consumables/parts until the end of the units’ life.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)
Lot No
3
two.2.2) Additional CPV code(s)
- 42520000 - Ventilation equipment
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
The Contract for Lot 3 is as follows:• Lot 3: Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Option to purchase extended warranty and consumables/parts until the end of the units’ life.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017330
Section five. Award of contract
Contract No
QUB/2122/21
Lot No
1
Title
Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 October 2021
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Duct Services NI Ltd
4 Flo Road
Cookstown, Co. Tyrone
BT80 9HZ
Telephone
+44 2886752336
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
National registration number
NI609433
Internet address
https://www.ductservices.co.uk/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £80,000
Total value of the contract/lot: £100,223
Section five. Award of contract
Contract No
QUB/2122/21
Lot No
2
Title
Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 October 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Duct Services NI Ltd
4 Flo Road
Cookstown, Co. Tyrone
BT80 9HZ
Telephone
+44 2886752336
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
National registration number
NI609433
Internet address
https://www.ductservices.co.uk/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £308,163
Section five. Award of contract
Contract No
QUB/2122/21
Lot No
3
Title
Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 October 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cross Hire Ltd
11 Broomhill Road, Tallaght, Dublin 24
Dublin
D24 PF20
Telephone
+353 868220869
Country
Ireland
NUTS code
- IE061 - Dublin
National registration number
416031
Internet address
https://www.crosshireservices.ie/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £160,000
Total value of the contract/lot: £277,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.