Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Telephone
+44 2890973026
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2095/21 - Contract for the Provision of Cleaning Services
Reference number
QUB/2095/21
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Cleaning Services to Queen's University, to be delivered under this Contract, were divided into two separate lots as follows:• Lot 1: General Cleaning Services and Ancillary Services• Lot 2: Accommodation Cleaning and Housekeeping ServicesEconomic Operators were invited to tender for Lot 1 and/or Lot 2. Lots were evaluated independently and Queen’s reserved the right to award each Lot separately.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,225,210
two.2) Description
two.2.1) Title
General Cleaning Services and Ancillary Services
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 98341130 - Janitorial services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This contract is for cleaning services and specific ancillary services to Queen's buildings and external areas at the University’s sites.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Accommodation Cleaning and Housekeeping Services
Lot No
2
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
Queen’s Accommodation provides rented accommodation to students during term time. Most students arrive mid-September and leave in the first two weeks of June.Over the summer months (June-September), the nature of the business changes. Student accommodation is let to study groups and conference delegates etc. There may be up to 1000 rooms available for hire during summer business across Queen’s Accommodation. The number of bedrooms used will fluctuate with demand and business need.Regular Housekeeping Service (Year-Round)Queen’s Accommodation has a requirement for a Contractor to provide a 7 day a week and year-round housekeeping and cleaning service (except for the 8 Public holidays), at the following locations:-• Elms BT1 – College Avenue• Elms BT2 – McClintock StreetThe Contractor will be required to clean all the public areas daily – entrance halls, all corridors, lifts, stairwells, public toilets, laundry, social space, computer room, meeting rooms, quiet rooms and offices. The Contractor will also deep clean and sign off all rooms prior to check in arrivals and deep clean all rooms/apartments after the checking out of students.December/January PeriodA limited number of additional staff may be required at Elms BT1 and Elms BT2, to assist with the student change-over in December/January each year at the end of the first academic semester. A deep clean of bedrooms/kitchens is required after student departures in readiness for new arrivals. Numbers and dates will vary each year and will be agreed in advance.Summer Period (Generally June to September inclusive)From the summer of 2022, there is a further additional requirement, over and above the regular housekeeping and cleaning service, to facilitate the change in business to cater for study groups and conference delegates lettings etc., at the following locations: • Elms BT1 – College Avenue• Elms BT 2 – McClintock Street• Elms Village BT9 – Malone RoadThe Contractor will provide a "hotel style" daily room cleaning service including bed-making to study groups/conference delegates guests. The Contractor will also deep clean and sign off all applicable rooms following the end of the academic year, ready for check in arrivals. The extent of the additional Housekeeping Services required in December/January and the Summer Period, will be in line with demand and business need. The Contractor will be expected to show flexibility in this regard.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30%
Cost criterion - Name: Price / Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
Contract is for 3 years initially, with options to extend by up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012607
Section five. Award of contract
Contract No
QUB/2095/21
Lot No
1
Title
General Cleaning Services and Ancillary Services
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Contract No
QUB/2095/21
Lot No
2
Title
Accommodation Cleaning and Housekeeping Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 March 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Vector Workplace and Facilities Management Limited/Aramark
Hamilton Shipping Building, Princes Dock, 14 Clarendon Rd
Belfast
BT1 3BG
Telephone
+44 1252529000
Country
United Kingdom
NUTS code
- UKN06 - Belfast
National registration number
315777
Internet address
https://northerneurope.aramark.com/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £2,225,210
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.