Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
Purchasing Office, University Road
Belfast
BT7 1NN
Telephone
+44 2890973026
Fax
+44 2890971390
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.in-tendhost.com/queensuniversitybelfast/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2507/24 Commercial Catering Opportunity Main Site Tower Cafe (Concession)
Reference number
QUB/2507/24
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Campus Food and Drink within Queen's University Belfast wish to appoint a suitably experienced partner (concessionaire) with significant high volume retail catering and hospitality experience to provide a catering unit / café concession - located in the Atrium which links the main teaching building, the Peter Froggatt Centre, to the new School of Law. This facility is adjacent to the iconic Graduate School and is right in the heart of the main University campus. It is anticipated that this opportunity will be available from 1 August 2024.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
Campus Food and Drink wish to appoint a suitably experienced partner (concessionaire) with significant high volume retail catering and hospitality experience to provide a catering unit / café concession - located in the Atrium which links the main teaching building, the Peter Froggatt Centre, to the School of Law. This facility is adjacent to the iconic Graduate School and is right in the heart of the main University campus. A successful café ‘Junction’ has operated in the area for the last ten years, as the catering unit will form part of a Student Hub / transition zone tables and chairs are provided by the University for use by customers and there are seats for around 100 people in the café area.The concession agreement starts 1 August 2024 and the unit is expected to be operational by the end of August ahead of term starting in September. The successful concessionaire is expected to provide a retail catering offer throughout the year to support the students, staff and visitors to the University. The following are the minimum required hours of operation:- Term Time September to December and January to May- Monday- Thursday 7.30am – 5pm, Friday 7.30am – 3pm - Outside of term time: June, July and August- Monday- Thursday 7.30am – 4.00pm, Friday 7.30am - 3.00pm
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Concession Agreement would be subject to renewal after approx 54 months, subject to satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to extend the arrangement for a further 60 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 April 2024
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 April 2024
Local time
4:15pm
Place
Queen's University Belfast
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 54 months or 108 months dependent on option to extend being exercised
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).