Scope
Description
The contracting of an Event Management company to deliver on the management, health, safety, security, infrastructure, logistics and co-programming of an annual community outdoor events programme in Spennymoor, Co Durham, UK.
This programme has an annual budget of £100,000 and it is proposed that the successful contractor will deliver over 3 years of event programmes from 2026 to 2029.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
potential 2 year extension optional dependant on local authority budget and council agreement
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Contract locations
- UKC - North East (England)
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
SME's only
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 February 2026, 4:00pm
Tender submission deadline
28 February 2026, 5:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
submissions by email to: events@spennymoor-tc.gov.uk
organisation website www.spennymoor-tc.gov.uk
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality of network of suppliers and sub contractors (eg. security, medical, technical, programme) plus willingness and ability to work collaboratively with Council officers on planning and programming | Quality | 35% |
| Quality of response and suitability of services and qualifications | Quality | 25% |
| Cost | Cost | 25% |
| Relevant experience and track record (including case studies) | Quality | 15% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Spennymoor Town Council
- Public Procurement Organisation Number: PLHW-8896-XTTX
Town Hall
Spennymoor
DL16 6DG
United Kingdom
Contact name: Debbie Connell
Telephone: +441388815276
Email: events@spennymoor-tc.gov.uk
Website: http://www.spennymoor-tc.gov.uk
Region: UKC14 - Durham CC
Organisation type: Public authority - sub-central government