Scope
Reference
PP-10177
Description
This Invitation to Tender ("ITT") has been issued by Place Group Limited as Agent of Parkfield Primary School ("the Client"). You are invited by the Client to tender for the provision of catering services in accordance with this ITT.
This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Open Procedure in accordance with the Procurement Act 2023. This procurement qualifies as a Light Touch service in line with the Common Procurement Vocabulary codes listed at Schedule 1 of The Procurement Regulations 2024.
Parkfield Primary School is a mixed-gender community primary school located on Parkfield Road in Taunton, Somerset, TA1 4RT. As part of their commitment, the school places strong importance on the delivery of a nutritious, appealing and well-managed catering service that encourages healthy eating habits, supports concentration and energy levels, and reflects the diverse needs of its pupils.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data within the tender documentation.
The tender is being managed on the In-Tend portal at https://in-tendhost.co.uk/placegroup under project reference PP-10177 and all correspondence and communication will be via the In-Tend portal.
Total value (estimated)
- £595,000 excluding VAT
- £714,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
The contract will initially be for three years commencing on 01 September 2026. There will be an option of two further one-year extensions at the Client's discretion, taking the maximum potential contract length to 5 years.
Main procurement category
Services
CPV classifications
- 15894210 - School meals
- 55524000 - School catering services
Contract locations
- UKK23 - Somerset
Submission
Enquiry deadline
20 February 2026, 5:00pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10177: https://in-tendhost.co.uk/placegroup
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 April 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Payment terms
As per the contract terms and conditions included as part of the tender documentation
Description of risks to contract performance
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Documents
Associated tender documents
https://in-tendhost.co.uk/placegroup
Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10177. Please register on the portal and express interest in the project to access the tender documentation.
Contracting authority
Parkfield Primary School
- Public Procurement Organisation Number: PWLV-9557-XQVH
Parkfield Road
Taunton, Somerset
TA1 4RT
United Kingdom
Email: office@parkfieldschool.co.uk
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Limited
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Contact name: Valentina Cristea
Region: UKK30 - Cornwall and Isles of Scilly