Scope
Reference
PHW-FTS-58727
Description
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW's main centres, mobile breast screening units, and hospital / centre sites across three geographical Lots:
Lot 1: South East Wales - Cardiff
Lot 2: South West Wales - Swansea
Lot 3: North Wales - Llandudno and Wrexham
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2026
- Possible extension to 30 June 2028
- 3 years
Description of possible extension:
The contract includes two optional 12-month extensions, which may be exercised at the Trust's sole discretion. Extension decisions will be based on the supplier's satisfactory performance and ongoing service requirements.
Main procurement category
Services
CPV classifications
- 64120000 - Courier services
Contract locations
- UKL - Wales
Lot 1. South East Wales - Cardiff
Description
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW's main centres, mobile breast screening units, and hospital / centre sites across South East Wales (Cardiff).
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. South West Wales - Swansea
Description
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW's main centres, mobile breast screening units, and hospital / centre sites across South West Wales (Swansea).
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. North Wales - Llandudno and Wrexham
Description
Breast Test Wales (BTW) requires Courier Services to support its national breast screening programme. This service will facilitate the transportation of essential materials between BTW's main centres, mobile breast screening units, and hospital / centre sites across North Wales (Llandudno and Wrexham).
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. South East Wales - Cardiff
As per invitation to tender document.
Technical ability conditions of participation
Lot 1. South East Wales - Cardiff
As per invitation to tender document.
Particular suitability
Lot 1. South East Wales - Cardiff
Lot 2. South West Wales - Swansea
Lot 3. North Wales - Llandudno and Wrexham
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 April 2025, 12:00pm
Tender submission deadline
7 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
16 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Evaluation | 60% |
Cost | 60.00% |
| Technical Evaluation | 40% |
Quality | 40.00% |
Other information
Payment terms
Payment terms are 30 days, all invoices must be submitted electronically and in line with NHS Wales' e-Trading Specification.
Description of risks to contract performance
The following risks have been identified as potential factors that could jeopardise the satisfactory performance of the contract:
Service Disruptions & Delivery Delays
Supplier Non-Compliance with Contractual Requirements
Cost Fluctuations & Budget Overruns
Supply Chain Failures & Business Continuity Risks
Security & Data Protection Risks
Environmental & Sustainability Non-Compliance
Workforce & Labour Shortages
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No preliminary market engagement had been undertaken by the authority, and due to the introduction of new procurement legislation the preliminary market engagement notice only became available on the same week this notice is being published.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=327363
Invitation to Tender Document
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=327364
Specification for Lot 1: South East Wales (Cardiff)
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=327365
Specification for Lot 2: South West Wales (Swansea)
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=327366
Specification for Lot 3: North Wales (Llandudno and Wrexham)
Contracting authority
Public Health Wales NHS Trust
- NHS Organisation Data Service: RYT
2 Capital Quarter
Cardiff
CF10 4BZ
United Kingdom
Contact name: Phil Jones
Email: Philip.Jones12@wales.nhs.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: Procurement Team
- NHS Organisation Data Service: RQF
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Contact name: Phil Jones
Email: Philip.Jones12@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL15 - Central Valleys