Tender

The Gwynedd Council Highways and Municipal – Highways Rural Grass Cutting Tender 2023

  • Cyngor Gwynedd Council

F02: Contract notice

Notice identifier: 2023/S 000-008012

Procurement identifier (OCID): ocds-h6vhtk-03b451

Published 20 March 2023, 2:01pm



Section one: Contracting authority

one.1) Name and addresses

Cyngor Gwynedd Council

Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street

Caernarfon

LL55 1SH

Contact

Bethan Meira OWen

Email

bethanmeiraowen@gwynedd.llyw.cymru

Telephone

+44 1286679603

Country

United Kingdom

NUTS code

UKL12 - Gwynedd

Internet address(es)

Main address

https://www.gwynedd.llyw.cymru

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/web/login.shtml

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

Environment


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

The Gwynedd Council Highways and Municipal – Highways Rural Grass Cutting Tender 2023

Reference number

Project 51892 - ITT99470

two.1.2) Main CPV code

  • 45233229 - Verge maintenance work

two.1.3) Type of contract

Works

two.1.4) Short description

The Client wishes to procure a Contractor or Contractors to undertake the Contract of the maintenance of the Rural Highways Verge Maintenance Service.

The Client has responsibility for ensuring that the Highways Rural Verge Maintenance is of a high standard and will wish to satisfy itself that the contracted service to be provided complies with all statutory requirements which are, or would otherwise have been, obligatory upon the Client, Client Agent or employees

For the purpose of the Contract the Client has divided the Gwynedd Council Geographical areas into three areas as follows:-

ARFON ( which is sub-divided into 3 DISTRICTS )

DWYFOR ( which is sub-divided into 6 DISTRICTS )

MEIRIONNYDD ( which is sub-divided into 8 DISTRICTS )

There will be in total 17 districts all with individual contracts.

The Client’s Rural Highways Grass cutting service contract will be a divided into 17 routes (lots). The framework contract will be awarded on the basis of a single Contractor for each Areas, with one Contractor being awarded a maximum of “8” Areas (lots).

The Contractor will be able to submit a bid for one, for several or for all of the lots, and will be required to rank their bids from 1 to however many routes they are bidding for in terms of preference

The proposed service will be carried out in accordance with the terms and conditions set out in the NEC4 term service short contract. The Client reserves the right not to proceed with any proposals made in response to this invitation.

The initial Service period for the contract is 24 months from the start date, the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.1.5) Estimated total value

Value excluding VAT: £700,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
17

Maximum number of lots that may be awarded to one tenderer: 8

two.2) Description

two.2.1) Title

Arfon Tender District Area 1 - A1

Lot No

1

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area 1 - Arfon 1

two.2.4) Description of the procurement

Grass Cutting for District Area 1 - A1

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Arfon Tender District Area 2 - A2

Lot No

2

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area 2 - Arfon 2

two.2.4) Description of the procurement

Grass Cutting for District Area 2 - A2

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Arfon Tender District Area 3 - A3

Lot No

3

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area 3 - Arfon 3

two.2.4) Description of the procurement

Grass Cutting for District Area 3 - A3

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Dwyfor Tender District Area D6/1

Lot No

4

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Dwyfor D6/1

two.2.4) Description of the procurement

Grass Cutting for District Area D6/1 Dwyfor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Dwyfor Tender District Area D6/2

Lot No

5

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Dwyfor D6/2

two.2.4) Description of the procurement

Grass Cutting for District Area D6/2 Dwyfor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Dwyfor Tender District Area D6/3

Lot No

6

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area DWyfor D6/3

two.2.4) Description of the procurement

Grass Cutting for District Area D6/3 Dwyfor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Dwyfor Tender District Area D6/4

Lot No

7

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Areas Dwyfor D6/4

two.2.4) Description of the procurement

Grass Cutting for District Area D6/4 Dwyfor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Dwyfor Tender District Area D6/5

Lot No

8

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Dwyfor D6/5

two.2.4) Description of the procurement

Grass Cutting for District Area D6/5 Dwyfor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Dwyfor Tender District Area D6/6

Lot No

9

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Dwyfor D6/6

two.2.4) Description of the procurement

Grass Cutting for District Area D6/6 Dwyfor

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M1

Lot No

10

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Areas Meirionnydd M1

two.2.4) Description of the procurement

Grass Cutting for District Areas M1 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

, the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M2

Lot No

11

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Meirionnydd M2

two.2.4) Description of the procurement

Grass Cutting for District Area M2 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M3

Lot No

12

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Meirionnydd M3

two.2.4) Description of the procurement

Grass Cutting for District Area M3 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

AS Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M4

Lot No

13

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Areas Meirionnydd M4

two.2.4) Description of the procurement

Grass Cutting for District Area M4 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M5

Lot No

14

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Meirionnydd M5

two.2.4) Description of the procurement

Grass Cutting for District Area M5 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M6

Lot No

15

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Meirionnydd M6

two.2.4) Description of the procurement

Grass Cutting for District Area M6 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M7

Lot No

16

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Meirionnydd M7

two.2.4) Description of the procurement

Grass Cutting for District Area M7 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Meirionnydd Tender District Area M8

Lot No

17

two.2.2) Additional CPV code(s)

  • 45112730 - Landscaping work for roads and motorways
  • 45112700 - Landscaping work
  • 45233229 - Verge maintenance work

two.2.3) Place of performance

NUTS codes
  • UKL12 - Gwynedd
Main site or place of performance

District Area Meirionnydd M8

two.2.4) Description of the procurement

Grass Cutting for District Area M8 Meirionnydd

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

As Volume 1 - Form of Tender

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Specific questions (SPD) are included within the project 51892, ITT 99470

on https://etenderwales.bravosolution.co.uk

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

Please refer to procurement documents on https://etenderwales.bravosolution.co.uk

three.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

21 April 2023

Local time

1:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

21 April 2023

Local time

1:30pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

Please see Volume 1 Form of Tender

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130067

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

Gwynedd Council are in the process of developing the use of TOMS for community benefits purpose.

Profile question section - relating to Skills and Apprentices are asked within the SPD, on etenderwales.

(WA Ref:130067)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Cyngor Gwynedd

Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street

Caernarfon

LL55 1SH

Country

United Kingdom

Internet address

http://www.gwynedd.llyw.cymru