Section one: Contracting authority
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Trees Lane
Hertfordshire
HP2 7AH
Contact
Brendan Griffin-Ryan
Nsbs.estatesfacilities@nhs.net
Country
United Kingdom
NUTS code
UK - United Kingdom
Companies House
05280446
Internet address(es)
Main address
Buyer's address
https://www.sbs.nhs.uk/proc-construction-estates-frameworks
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Other type
Public Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-us
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS SBS GROUNDS MAINTENANCE & ASSOCIATED SERVICES Framework (10501)
Reference number
10501
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
NHS Shared Business Services intends to put in place a Framework Agreement for the provision of Grounds Maintenance Services to be used by NHS SBS Approved Organisations. Including the following specialised grounds and associated Lots:
Lot 1 - Grounds Maintenance Services
Lot 2 - Tree Care and Inspections
Lot 3 - Winter Services
Lot 4 - Fencing (including security fencing)
Lot 5 - Pest Control
Lot 6 - Knotweed Treatment
Lot 7 - Hard Surface Landscaping Services
Our Approved Organisation list can be found on:
https://sbs.nhs.uk/proc-framework-agreements-support
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
This PIN Notice is seeking expressions of interest and responses to our RFI document from interested suppliers, this will help shape our new Framework and ensure it is reflective of the best practices that exist across the supply market
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Lot structure is indicative at this stage and will be confirmed in any resultant Contract Notice.
Tenders may be submitted for all lots.
two.2) Description
two.2.1) Title
Grounds Maintenance Services
Lot No
1
two.2.2) Additional CPV code(s)
- 45112720 - Landscaping work for sports grounds and recreational areas
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 79993100 - Facilities management services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of grounds maintenance services to include grass cutting, bed and border, maintenance, litter picking, leaf clearance, weeding, stimming, lawn care, flora display, lawn treatment, hedge cuttings, planting and fly tipping removal.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Tree Care & Inspections
Lot No
2
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of planned tree care services to include maintenance, inspection, tree clearing, pruning, and planting. The service will also offer consultation and advice service as and when required.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024
two.2) Description
two.2.1) Title
Winter Services
Lot No
3
two.2.2) Additional CPV code(s)
- 15981320 - Snow
- 34144420 - Salt spreaders
- 34144440 - Gritter vehicles
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of winter services to include gritting services, pre-treatment solutions, snow clearance and salt treatment. Suppliers are expected to be able to provide flexible and adjustable solutions to approved organisations which include manual and mechanical solutions.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Fencing (including security fencing)
Lot No
4
two.2.2) Additional CPV code(s)
- 34928310 - Safety fencing
- 44231000 - Made-up fencing panels
- 44313100 - Wire-mesh fencing
- 45340000 - Fencing, railing and safety equipment installation work
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of fencing services to include safety fencing, security fencing, panel fencing and mesh fencing. This lot includes repair of existing fencing and new installations.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Pest Control
Lot No
5
two.2.2) Additional CPV code(s)
- 24613100 - Bird-scaring cartridges
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
- 90922000 - Pest-control services
- 90923000 - Rat-disinfestation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Supplier is to provide a pest control services for the premises, in order to keep approved organisations premises free from rodents, birds, insects and other pests. The Supplier shall provide a full suite of pest control measures for dealing with a range of pests encountered by Approved Organisations.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Knotweed Treatment
Lot No
6
two.2.2) Additional CPV code(s)
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of a sustainable Knotweed service treatment solution across a variety of public sector settings.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.2) Description
two.2.1) Title
Hard Surface Landscaping Services
Lot No
7
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112711 - Landscaping work for parks
- 45112712 - Landscaping work for gardens
- 45112713 - Landscaping work for roof gardens
- 45112714 - Landscaping work for cemeteries
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112721 - Landscaping work for golf courses
- 45112722 - Landscaping work for riding areas
- 45112723 - Landscaping work for playgrounds
- 45112730 - Landscaping work for roads and motorways
- 45112740 - Landscaping work for airports
- 71421000 - Landscape gardening services
- 77314000 - Grounds maintenance services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of a hard landscape services across public sector settings. Services to be provided include landscaping works for hospitals, parks, gardens, schools, playgrounds, parks, and roads.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework, subject to review and change, is expected to go live in early 2024.
two.3) Estimated date of publication of contract notice
15 September 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This Prior Information Notice (PIN) is to signal an intention to commence market engagement with those within the ground's maintenance & associated markets.
To participate in our limited market engagement exercise please download the RFI questionnaire from Contracts Finder https://www.contractsfinder.service.gov.uk/Notice/35c9997d-7444-4e65-aced-d18109dc0016 and complete and return to nsbs.estatesfacilities@nhs.net by Friday 14th April 2023 5:00pm.
NHS Shared Business Services Limited (NHS SBS) reserves the right to withdraw this notice at any time. NHS SBS is not bound to accept any proposals submitted by Bidders and is not liable for any costs incurred as a result of Bidders engaging with this process. This early market engagement exercise does not guarantee that a Procurement will take place and NHS SBS reserves the right to defer from any Procurement entirely.
NHS SBS intends to hold market engagement sessions during March and April 2023 with industry experts and suppliers interested in potentially bidding for the resulting Framework Agreement.
NHS SBS will use an eSourcing system for any procurement activity taken subsequent to this PIN.
The date in II.3) is the estimated date of publication, please monitor Find a Tender Service https://www.find-tender.service.gov.uk/Search for the publication of the relevant high value contract notice.