- Scope of the procurement
- Lot 1. 01839A Provision of Cleaning Services for the Scottish Prison Service (SPS)
- Lot 2. 01839B Provision of Cleaning Services for the Scottish Prison Service (SPS)
- Lot 3. 01839C Provision of Cleaning Services for the Scottish Prison Service (SPS)
- Lot 4. 01839D Provision of Cleaning Services for the Scottish Prison Service (SPS)
- Lot 5. 01839E Provision of Cleaning Services for the Scottish Prison Service (SPS)
Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
Contact
Frances McGuire
Frances.McGuire@sps.pnn.gov.uk
Telephone
+44 1313303773
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
01839 Provision of Cleaning Services for the Scottish Prison Service (SPS)
Reference number
01839
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Prison Services (SPS) requires cleaning services to be undertaken across a number of SPS sites.
The project may be split into lots with a cluster of SPS sites under each lot (geographically).
Lot 1 - HMP Barlinnie & HMP Loss
Lot 2 - HMP & YOI Cornton Vale, HMP Glenochil, HMP & YOI Polmont and SPS College
Lot 3 - HMP Shotts and SPS Fauldhouse - Central Stores - National Training Centre
Lot 4 - HMP Edinburgh and SPS Headquarters (One Lochside Avenue)
Lot 5 - HMP & YOI Grampian
It is the intention that any Contract(s) awarded as a result of this tender process will be for the provision of fully managed, flexible and reliable services that meet the requirements of the SPS. Full details of the SPS's requirements can be found in Schedule B - Specification (via PCS-T).
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
01839A Provision of Cleaning Services for the Scottish Prison Service (SPS)
Lot No
1
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP Barlinnie - 81 Lee Avenue, Glasgow, G33 2QX
HMP Low Moss - Crosshill Road, Bishopbriggs, G64 2QB
two.2.4) Description of the procurement
The SPS has commenced this procurement process with the intention of awarding a 42 months Contract with the option to extend for a further 36 months.
Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published and will be made available to bidders via the Public Contracts Scotland Tender(PCS-T) Portal.
Tender responses will then be evaluated by the SPS in accordance with the ITT.
This will be a single stage process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details of SPS requirements can be found on the Public Contract Scotland Tender (PCS-T) portal.
two.2) Description
two.2.1) Title
01839B Provision of Cleaning Services for the Scottish Prison Service (SPS)
Lot No
2
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP & YOI Cornton Vale - Stirling FK9 5NY
HMP Glenochil - Clackmannanshire FK10 3AD
HMP & YOI Polmont - Falkirk FK2 0AB
SPS College - Falkirk FK2 0DE
two.2.4) Description of the procurement
The SPS has commenced this procurement process with the intention of awarding a 42 months Contract with the option to extend for a further 36 months.
Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published and will be made available to bidders via the Public Contracts Scotland Tender(PCS-T) Portal.
Tender responses will then be evaluated by the SPS in accordance with the ITT.
This will be a single stage process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details of SPS requirements can be found on the Public Contract Scotland Tender (PCS-T) portal.
two.2) Description
two.2.1) Title
01839C Provision of Cleaning Services for the Scottish Prison Service (SPS)
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP Shotts - Canthill Road, Shotts, ML7 4LF
SPS Fauldhouse - Central Stores - Station Road, Fauldhouse, West Lothian, EH47 9DJ
two.2.4) Description of the procurement
The SPS has commenced this procurement process with the intention of awarding a 42 months Contract with the option to extend for a further 36 months.
Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published and will be made available to bidders via the Public Contracts Scotland Tender(PCS-T) Portal.
Tender responses will then be evaluated by the SPS in accordance with the ITT.
This will be a single stage process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details of SPS requirements can be found on the Public Contract Scotland Tender (PCS-T) portal.
two.2) Description
two.2.1) Title
01839D Provision of Cleaning Services for the Scottish Prison Service (SPS)
Lot No
4
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP Edinburgh - 33 Stenhouse Road, Edinburgh, EH11 3LN
SPS Headquarters - One Lochside Avenue, Edinburgh, EH12 9DJ
two.2.4) Description of the procurement
The SPS has commenced this procurement process with the intention of awarding a 42 months Contract with the option to extend for a further 36 months.
Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published and will be made available to bidders via the Public Contracts Scotland Tender(PCS-T) Portal.
Tender responses will then be evaluated by the SPS in accordance with the ITT.
This will be a single stage process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details of SPS requirements can be found on the Public Contract Scotland Tender (PCS-T) portal.
two.2) Description
two.2.1) Title
01839E Provision of Cleaning Services for the Scottish Prison Service (SPS)
Lot No
5
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP & YOI Grampian - South Road, Peterhead, AB42 2YY
two.2.4) Description of the procurement
The SPS has commenced this procurement process with the intention of awarding a 42 months Contract with the option to extend for a further 36 months.
Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published and will be made available to bidders via the Public Contracts Scotland Tender(PCS-T) Portal.
Tender responses will then be evaluated by the SPS in accordance with the ITT.
This will be a single stage process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend for a further 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full details of SPS requirements can be found on the Public Contract Scotland Tender (PCS-T) portal.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must pass the minimum standards sections of the SPD (Scotland). These will be evaluated on a pass/fail basis.
Bidders shall be able to evidence a minimum of Public Liability insurance of GBP5m
Employers Liability insurance of GBP5m
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The supplier will be expected to provide assurances regarding Fair Work Practices (Living Wage) in respect of those engaged to provide the services.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-026438
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 May 2022
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Site visits will take place of each of the SPS sites - full details can be found in Schedule 5 - Site Visit Information available on the PCS-T portal.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20789. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:687083)
six.4) Procedures for review
six.4.1) Review body
Scottish Courts
Edinburgh
EH1 1LB
Country
United Kingdom