Section one: Contracting authority
one.1) Name and addresses
Chipping Norton Town Council
The Guildhall
CHIPPING NORTON
OX75NJ
Contact
Luci Ashbourne
townclerk@chippingnorton-tc.gov.uk
Telephone
+44 1608642341
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.chippingnorton-tc.gov.uk/contracts-and-tenders/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chipping Norton Skatepark
two.1.2) Main CPV code
- 45212140 - Recreation installation
two.1.3) Type of contract
Works
two.1.4) Short description
Chipping Norton Town Council is seeking to appoint a single Contractor to Design & Build a skatepark facility for the Local Community. The information submitted within the Applicant's Offer shall be used by the Authority as the means to make a Contract award decision.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45212140 - Recreation installation
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Local consultation has identified that there is a need for a skatepark facility in Chipping Norton.
The Community and local young people have teamed up with the Council to raise funds towards a new concrete skatepark that will be designed with local young people in consultation with the successful Applicant of this Tender.
The proposed location is the New Street Recreation Ground, off the A44. This is a grass field area, located next to the children's play park. This may require directing the existing footpath (to the South) and moving some items of play equipment, to make the best use of this potential space.
The design should include a planting scheme to ensure that the skatepark is visually in keeping with the area.
The outcome of this Tender will be to identify and select a single Contractor to take the Project forward from consultation to a final design and a completed installed concrete skatepark, to suit the needs of the local young people whilst taking into account a range of ages, abilities and wheels, e.g. scooters, skateboards and BMX, and also taking account of the site constraints.
This Tender aims to select a Contractor based upon examples of previous work, financial viability, Health & Safety procedures, skills, experience of working with Councils and Community Groups, and expertise to delivering a fully funded project from start to finish within budget.
The Applicant is required to provide value for money, use local suppliers where possible, deliver added value, cause minimum disturbance to the community whilst delivering a durable, well designed concrete skatepark built to a high quality that suits the needs of the local young people and adheres to the Authority's requirements.
The Applicant must include a breakdown of costs for the Project proposal, including;
• Consultation sessions with local young people
• Creation of 3D visuals
• Topographical survey
• Services searches
• Support with obtaining Planning Permission (cost of application and any surveys requested will be covered by the Council)
• Project management - H&S and CDM compliance
• Provision of JCT Minor Works 2016 with Contractors Design documentation
• Creation of detailed design engineering drawings
• Preliminaries
• Groundworks & drainage
• Steelworks
• Concrete
• Planting
• Ancillary items (seating, bins, sign)
• RoSPA Post Installation inspection
• Launch event
• Any other items (please detail)
2.2.1 The Contractor will be required to run a minimum of two consultation events with local young people on dates to be agreed.
2.2.2 It is planned for the skatepark to be completed and opened by March 2025 subject to Planning Permission being granted and funds being in place.
2.2.3 The Contractor will be required to support the Council with the preparation of documentation for a Planning Application. The Council will submit the application and pay the fees to the Planning Authority. Any surveys specifically requested by Planning will be paid for by the Council outside of the tender sum.
2.2.4 The Contractor must meet the requirements of the JCT Contract, take account of any planning conditions and demands that the Council includes within the project management process.
2.2.5 The Contractor must not exceed the maximum budget for the project which is
£ 250,000 excluding VAT
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 April 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 July 2024
four.2.7) Conditions for opening of tenders
Date
30 April 2024
Local time
12:00pm
Place
Chipping Norton Town Council
The Guildhall
Chipping Norton
OX7 5NJ
Information about authorised persons and opening procedure
All sealed tenders shall be opened at the same time on the prescribed date by the Town Clerk in the presence of at least one member of Council.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Chipping Norton Town Council
Chipping Norton
Country
United Kingdom