Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001274 Further Competition for the Provision of End to End Commercial Management Solution (E2E CMS)
Reference number
001274
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
YPO is looking to award a Call-Off Contract from NOE.0274 Non-Clinical Systems DPS for the provision of End-to-End Commercial Management Solution (“E2E CMS”), which will be used primarily by the YPO Procurement Function.
The aim of the solution is to help streamline processes, enhance planning, support the procurement teams, provide reporting and transparency and ultimately drive business growth.
YPO’s expectations are to work collaboratively with the successful Supplier to understand and develop procurement best practices and to enable a fully documented and managed colleague and supplier journey that covers the full end to end procurement activity, including the pre-procurement process, procurement stage, and contract and supplier management.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72212490 - Procurement software development services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
As a leading procurement organisation, YPO wants to implement a comprehensive, End-to-End procurement platform – the Commercial Management Solution. This platform will encompass all key elements of the procurement process, including pre-procurement, tendering and contract management, with a strong emphasis on advanced reporting capabilities. This initiative represents Phase 1 of our project.
However, YPO's vision extends beyond this initial phase. In Phase 2, we aim to develop a self-service portal on our website, allowing customers and suppliers to easily bid on frameworks, track progress, and receive excellent support, ensuring a seamless customer experience.
Looking ahead to Phase 3, YPO plans to resell this newly implemented solution to its partners and customers, enabling collaboration on a unified platform that will enhance visibility, foster partnerships, and ultimately maximise YPO’s profitability.
two.2.5) Award criteria
Quality criterion - Name: Functional Requirements / Weighting: 70%
Quality criterion - Name: Sustainability and Social Value / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 20%
two.2.11) Information about options
Options: Yes
Description of options
The Call-Off Contract will cover the period from 10 March 2025 to 09 March 2030 with two options to extend. First option to extend will be for additional 36 months, and second option for additional 24 months. The first decision to extend the Contract period will be taken by the end of September 2029 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions and YPO’s contracting structures. The maximum Contract period will therefore be 10 years, from 10 March 2025 to 09 March 2035 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-033796
Section five. Award of contract
Contract No
001274
Title
YPO - 001274 Further Competition for the Provision of End to End Commercial Management Solution (E2E CMS)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 February 2025
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Atamis Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,000,000
Section six. Complementary information
six.3) Additional information
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom