Tender

Kidlington Parish Council Play Area Development

Kidlington Parish Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-007911

Procurement identifier (OCID): ocds-h6vhtk-04e97d

Published 4 March 2025, 4:18pm

Scope

Reference

Park Hill Recreation Ground Play Area

Description

Kidlington Parish Council is seeking a suitably qualified and experienced contractor to design and deliver a play area to replace the existing facility at Park Hill Recreation Ground.

The Recreation Ground is a large open space with good parking and generally used for walking, gardening (planting plots adjacent to play area) and recreational sports on the multi-use games area. The play area itself is dated and poorly designed, which requires all the existing equipment to be removed and disposed of, replaced with a new and exciting space that caters mainly for 2-8-year-olds.

The existing footprint should be maintained, with the fencing remaining, however new gates, pathways, equipment and surfacing to be designed into the area. This is to ensure the site is accessible all year round, and equipment is connected using surfacing, while retaining some of the natural turf to soften the design.

Maintenance is a key aspect for the Council who manage multiple play areas, and suppliers should consider this when selecting equipment.

Total value (estimated)

£144,000 including VAT

Below the relevant threshold

Contract dates (estimated)

1 May 2025 to 1 May 2026
1 year, 1 day

Main procurement category

Works

CPV classifications

37535100 - Swings
37535200 - Playground equipment
37535210 - Playground swings
37535220 - Playground climbing apparatus
37535230 - Playground merry go rounds
37535240 - Playground slides
37535250 - Playground see saws
37535290 - Wall and rope climbing equipment
37535291 - Wall climbing equipment
37535292 - Rope climbing equipment
45212100 - Construction work of leisure facilities

Contract locations

UKC - North East (England)
UKD - North West (England)
UKE - Yorkshire and the Humber
UKF - East Midlands (England)
UKG - West Midlands (England)
UKH - East of England
UKI - London
UKJ - South East (England)
UKK - South West (England)

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Tender submission deadline

28 April 2025, 11:59pm

Submission address and any special instructions

www.sportsandplayconsulting.co.uk

michael@

Tenders may be submitted electronically

Yes

Award criteria

4.1.1

Project Design:

Specifically scoring will be based on the perceived and calculated play outcomes and design of the facility including:

1. Primary Play Values and experiences for the focus age group detailed in the specifications. This should cater for a range of abilities and as appropriate for the type of facility.

40%

2. Design Layout in respect to positioning of equipment, surfacing, seating and overall Accessibility as appropriate for this type of facility.

20%

4.1.2

Technical and Specifications:

Specifically scoring will be based on the tender requirements (mainly Appendix A) compared to the submission in relation to:

1. Materials and specifications used for play equipment, sub-base, surfacing and all associated works.

2. Any shortcomings or obvious omissions from the specifications or brief.

3. Details of the warranties included for all items and associated works (Appendix 2).

20%

4.1.3 Presentation. Quotation and Supporting Information: Suppliers are to provide:

1. 1 x 3D visual in A1-A2 size for the hard copy (refer guidelines on design in Section 7.2).

2. 1 x CAD (1:200) or scaled Google Map of the design in A2 size for the hard copy or similar. Include a reference number for each item with a table listing the name/detail of each item of equipment and surfacing (including quantities and colours).

3. An itemised and detailed quotation, ideally with a picture reference, with costs for each item and installation of that item. A separate cost for the total quantity of each type of surface and associated materials - such as edging, subbase etc.

(Advise the manufacturer of each product if they are not made from your organisation, including ancillary items).

4. A supporting document evidencing and summarising 4.1.1 (Project Design) and 4.1.2 (Technical Design) should be submitted including any omissions to the brief (allow up to 5 pages).

20%

Procedure

Procedure type

Below threshold - open competition

Documents

Contracting authority