Scope
Reference
PA23PAGST3
Description
Mid and West Wales Fire and Rescue Authority are seeking to award a Contract for the provision of a Health Benefit. This will be a Healthcare Subscription Contract commencing in April 2026.This is a new provision, and employees subscriptions will initially be fully funded by the Authority. Should employees wish to add dependents to any potential scheme the employee will be responsible for additional costs.
The broad aims of provision of the additional health benefit are to:
• Give staff an easy and quick access to primary health care, diagnostics and treatment.
• Provide additional level of mental health support and reassurance for all staff.
• Reduce sickness absence costs, increase focus and productivity of employees.
• Improve staff retention, attract and retain talents.
• Improve the culture and make staff feel valued and supported in the workplace.
• Give staff further access to free webinars and/or wellbeing-related toolkits.
• Provide quality assured information and advice about health and wellbeing.
• Make a positive impact on employee's stress levels, wellbeing and overall standard of living.
• Maximise the health, well-being and efficiency of its members.
• Increase employee engagement and satisfaction.
While the successful provider may offer cash plans as an optional enhancement for employees to supplement, the core contract will not be based on a cash plan model or a private medical insurer. The additional healthcare benefit has received approved funding for an initial 2 year period, and therefore the initial duration will be for 2 years, with the potential to extend for a further 6 years at 24 month intervals.
Total value (estimated)
- £1,920,000 excluding VAT
- £2,304,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 April 2026 to 26 April 2028
- Possible extension to 26 April 2034
- 8 years
Description of possible extension:
The Contract will be awarded for a fixed term of 2 years. With the option to extend by 6 years at 24 month intervals.
Main procurement category
Services
CPV classifications
- 66512200 - Health insurance services
- 66512210 - Voluntary health insurance services
- 85100000 - Health services
Contract locations
- UKL24 - Powys
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
- UKL14 - South West Wales
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 February 2026, 5:00pm
Tender submission deadline
2 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
20 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 5 January 2034
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical/Quality | Quality | 50.00% |
| Price | Price | 40.00% |
| Social Value | Quality | 10.00% |
Other information
Payment terms
All Invoices to be emailed directly to finance@mawwfire.gov.uk
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359332
ITT Part 1
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359201
ITT Part 2
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359203
Appendix A - Terms and Conditions of Contract
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359205
Appendix C - Wales Procurement Specific Questionnaire
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359334
Appendix D - Pricing Schedule
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359207
Appendix E - Service Locations
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359208
Appendix F - Welsh Language Standards Questionnaire
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359333
Appendix B - Specification Document
Contracting authority
Mid and West Wales Fire and Rescue Authority
- Public Procurement Organisation Number: PGBC-9888-YDYX
Fire Service Headquarters
Carmarthen
SA31 1SP
United Kingdom
Contact name: Liann Phillips
Telephone: +44 1267 226892
Email: Procurement@mawwfire.gov.uk
Website: http://www.mawwfire.gov.uk
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales