- Scope of the procurement
- Lot 1. Maintenance and Repair of Fire Fighting Equipment for Marine
- Lot 2. Maintenance and Repair of Life Saving Appliances for Marine Vessel’s
- Lot 3. Maintenance and Repair of Fixed and Portable Safety Equipment - Aberdeen
- Lot 4. Maintenance and Repair of Fixed and Portable Safety Equipment – Edinburgh & Glasgow
Section one: Contracting authority
one.1) Name and addresses
Scottish Government
Area 1B, Victoria Quay, The Shore
Edinburgh
EH6 6QQ
Telephone
+44 1312444000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance and Repair of Fire Fighting Equipment & Life Saving Appliances
Reference number
CASE/386126
two.1.2) Main CPV code
- 50240000 - Repair, maintenance and associated services related to marine and other equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Ministers, acting through Marine Directorate are looking to engage a supplier to provide the planned maintenance, repair and unplanned repair of its Fire Fighting Equipment and Life Saving Appliances on board the patrol and research vessels in operation and marine offices for an initial 48 month period with an optional 12 month extension.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Maintenance and Repair of Fire Fighting Equipment for Marine
Lot No
1
two.2.2) Additional CPV code(s)
- 50240000 - Repair, maintenance and associated services related to marine and other equipment
- 34511100 - Marine patrol vessels
- 34930000 - Marine equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This Invitation to Tender has been published to engage a supplier to provide the planned servicing, maintenance and unplanned repairs of Firefighting Equipment located on the Marine Protection and Research Vessel’s.
two.2.5) Award criteria
Quality criterion - Name: Understanding and Delivery of Requirements / Weighting: 30
Quality criterion - Name: Staff Competence, Knowledge and Experience / Weighting: 25
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Health & Safety, Quality Assurance and Approach to Risk Management / Weighting: 15
Quality criterion - Name: Corporate & Social Responsibilities / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 May 2024
End date
14 May 2026
This contract is subject to renewal
Yes
Description of renewals
Optional 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance and Repair of Life Saving Appliances for Marine Vessel’s
Lot No
2
two.2.2) Additional CPV code(s)
- 50240000 - Repair, maintenance and associated services related to marine and other equipment
- 34930000 - Marine equipment
- 34511100 - Marine patrol vessels
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This Invitation to Tender has been published to engage a supplier to provide the planned servicing, maintenance and unplanned repairs of the life saving appliances located on the Marine Protection and Research Vessel’s.
two.2.5) Award criteria
Quality criterion - Name: Understanding and Delivery of Requirements / Weighting: 30
Quality criterion - Name: Staff Competence, Knowledge and Experience / Weighting: 25
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Health & Safety, Quality Assurance and Approach to Risk Management / Weighting: 15
Quality criterion - Name: Corporate & Social Responsibilities / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 May 2024
End date
14 May 2026
This contract is subject to renewal
Yes
Description of renewals
Optional 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance and Repair of Fixed and Portable Safety Equipment - Aberdeen
Lot No
3
two.2.2) Additional CPV code(s)
- 34930000 - Marine equipment
- 50240000 - Repair, maintenance and associated services related to marine and other equipment
- 39525300 - Life jackets
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This Invitation to Tender has been published to engage a supplier to provide the planned servicing, maintenance and unplanned repairs of the Fixed and Portable Safety Equipment located within Marine Directorate in the Aberdeen area.
two.2.5) Award criteria
Quality criterion - Name: Understanding and Delivery of Requirements / Weighting: 30
Quality criterion - Name: Staff Competence, Knowledge and Experience / Weighting: 25
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Health & Safety, Quality Assurance and Approach to Risk Management / Weighting: 15
Quality criterion - Name: Corporate & Social Responsibilities / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 May 2024
End date
14 May 2026
This contract is subject to renewal
Yes
Description of renewals
Optional 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance and Repair of Fixed and Portable Safety Equipment – Edinburgh & Glasgow
Lot No
4
two.2.2) Additional CPV code(s)
- 50240000 - Repair, maintenance and associated services related to marine and other equipment
- 34930000 - Marine equipment
- 39525300 - Life jackets
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
This Invitation to Tender has been published to engage a supplier to provide the planned servicing, maintenance and unplnned repairs of the Fixed and Portable Safety Equipment located within Marine Directorate in the Edinburgh and Glasgow area.
two.2.5) Award criteria
Quality criterion - Name: Understanding and Delivery of Requirements / Weighting: 30
Quality criterion - Name: Staff Competence, Knowledge and Experience / Weighting: 25
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Health & Safety, Quality Assurance and Approach to Risk Management / Weighting: 15
Quality criterion - Name: Corporate & Social Responsibilities / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 May 2024
End date
14 May 2026
This contract is subject to renewal
Yes
Description of renewals
Optional 12 month extension
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B1a: Bidders will be required to have a minimum "specific" yearly turnover of 450,000 GBP for the last two years.
In the event that the Bidder does not comply with this requirement, they will not be considered any further in this tendering exercise.
As evidence for the SPD (Scotland) question 4B1a, the Procurement Officer may ask for annual accounts from the bidder.
4B5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
Employers (Compulsory) Liability Insurance = In accordance with the legal obligation for the time being enforced.
Public Liability Insurance = 5 Million GBP
4B6: Bidders must demonstrate a Current Ratio of greater than 0.8.
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
Please state whether you have applied IFRS15 to your accounts.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Minimum level(s) of standards required:
4C1.2: Bidders will be required to provide three examples over the last five years that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice.
4C2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon in relation to this procurement exercise.
4C3a: Bidders will be required to provide details of the technical facilities and measures for ensuring quality.
4C4: Bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used.
4C5. Bidder will be requested to provide an opportunity for the bidder to check on technical capacity of the bidder and on their quality measures.
4C7: Bidders will be required to confirm what environmental management measures they will employ.
4C9: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.
4C10: Bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract.
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
OR
2. The bidder must have the following:
A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 April 2024
Local time
12:00pm
Place
Haddington, East Lothian
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=760777.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:760777)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=760777
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House,
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom