Section one: Contracting authority
one.1) Name and addresses
Chief Constable for Devon and Cornwall Police
Police HQ, Middlemoor
Exeter
EX2 7HQ
Contact
Simone Vaughan
simone.vaughan@devonandcornwall.pnn.police.uk
Telephone
+44 07907576240
Country
United Kingdom
NUTS code
UKK - South West (England)
National registration number
N/A
Internet address(es)
Main address
http://www.devon-cornwall.police.uk/your-right-to-information
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43897&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43897&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
OH Patient Record Management System
Reference number
644
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hosting Occupational Health Patient Records Management System and Health & Safety System for Devon and Cornwall, Dorset, Gloucestershire and Wiltshire forces as identified in Invitation To Tender (ITT) document. Each force will require its own instance of the system where ‘Hosted’ or at least to ensure that there is a hard partition between each of the records e.g. that a Devon & Cornwall administrator can’t see any records of a Wiltshire patient. The actual Go Live point for each force will be different to ensure smooth implementation each force will Go Live at slightly different timelines, meeting to align with requirements around the end of their existing contract expiry date provisions. The new system needs to integrate with each Customer’s existing ERP’s. Full details of the requirements are included in the Statement Of Requirements (SOR) as attached in Section 4 of ITT.
two.1.5) Estimated total value
Value excluding VAT: £644,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
OH Patient Record Management System
Lot No
1
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48180000 - Medical software package
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Exeter
two.2.4) Description of the procurement
Hosting Occupational Health Patient Records Management System for Devon and Cornwall, Dorset, Gloucestershire and Wiltshire forces as identified in Invitation To Tender (ITT) document. Each force will require its own instance of the system where ‘Hosted’ or at least to ensure that there is a hard partition between each of the records e.g. that a Devon & Cornwall administrator can’t see any records of a Wiltshire patient. The actual Go Live point for each force will be different to ensure smooth implementation each force will Go Live at slightly different timelines, meeting to align with requirements around the end of their existing contract expiry date provisions. The new system needs to integrate with each Customer’s existing ERP’s. Full details of the requirements are included in the Statement Of Requirements (SOR) as attached in Section 4 of ITT.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Health & Safety
Lot No
2
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48180000 - Medical software package
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
Main site or place of performance
Gloucestershire
two.2.4) Description of the procurement
Hosting Health & Safety System for the Gloucestershire Constabulary as identified in 2.2. The force will require its own instance of the system where ‘Hosted’. The actual Go Live point for the force will be to ensure smooth implementation for the force, meeting to align with requirements around the end of their existing contract expiry date provisions. The new system needs to integrate with the Customer’s existing ERP. Full details of the requirements are included in the Statement Of Requirements (SOR) as attached in Section 4.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 May 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
CEDR
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
CEDR
London
Country
United Kingdom