Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus
Sheffield
S11WB
Contact
Chathuri Nirukshika
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10005790
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procuring Room Occupancy & Monitoring System
Reference number
2425-17-DTS-CN
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £254,406
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings. For that purpose Sheffield Hallam University (SHU) intends to directly award a new contract to Lone Rooftop B.V. (Hubstar) under G-Cloud 14, Lot 2, for the continued provision of occupancy analytics and building intelligence solutions. This ensures regulatory compliance, service continuity, and seamless integration with SHU's existing infrastructure, while supporting cost efficiency, sustainability, and future scalability.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The direct award of this contract to Hubstar Systems Ltd under G-Cloud 14, Lot 2 is lawful under UK public procurement regulations, as it follows the framework agreement established by Crown Commercial Service (CCS).
The G-Cloud 14 framework permits direct awards, enabling the University to appoint a supplier without reopening competition, provided the selected services align with its requirements.
Hubstar, as an approved supplier under Lot 2, fully meets the University's operational and technical needs. Furthermore, there is no reasonable alternative that provides the same level of integration, continuity, and cost efficiency. Transitioning to a new supplier would result in significant costs, operational disruptions, and system reconfiguration challenges, making a full tender process unnecessary.
This direct award ensures compliance with procurement regulations, service continuity, and value for money, while supporting the University's strategic objectives.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
2425-17-DTS-CN
Lot No
Lot 02
Title
Room Occupancy & Monitoring System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HUBSTAR SYSTEMS LIMITED
London
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Companies House
08853435
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £212,505
Total value of the contract/lot: £212,505
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
Country
United Kingdom