Scope
Reference
RMandC/2026/SPC4/524
Description
This cluster of 7 Surrey primary schools are putting their catering contracts out to tender with a contract start date of 1st September 2026 (TBC). There will also be 6 schools with a Delivered Meal Service from one of these schools. You will be bidding for the Schools as individual Lots and the Schools will be able to select their preferred company from the companies shortlisted to make presentations.
Total value (estimated)
- £7 excluding VAT
- £7 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ25 - West Surrey
Lot constraints
Description of how multiple lots may be awarded:
You will be bidding for each school individually and the schools will be able to select their preferred company from the companies shortlisted to make presentations.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. The Chandler CofE Junior School
Description
This junior school is located in Witley, Surrey.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Busbridge Junior School
Description
This junior school is located in Godalming, Surrey.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Fetcham Village Infant School
Description
This infant school is located at Fetcham, Surrey.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Godalming Junior School
Description
This junior school is located in Godalming, Surrey
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Leatherhead Trinity School & Nursery
Description
This primary school is located in Leatherhead, Surrey.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 January 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. Oakfield Junior School
Description
This junior school is located in Fetcham, Surrey.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 7. The Greville Primary School
Description
This primary school is located in Ashtead, Surrey.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. The Chandler CofE Junior School
Lot 2. Busbridge Junior School
Lot 3. Fetcham Village Infant School
Lot 4. Godalming Junior School
Lot 5. Leatherhead Trinity School & Nursery
Lot 6. Oakfield Junior School
Lot 7. The Greville Primary School
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 March 2026, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
13 March 2026, 1:00pm
Submission address and any special instructions
Follow instructions in the Part 1 Document. Please email your Part 2 Response to the Schools and RM&C Consultants Ltd as detailed in the Part 1 Document. Alternatively you can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 June 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | You will need to complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the Schools will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Contracting authority
The Chandler CofE Junior School (RM&C)
- Public Procurement Organisation Number: PCGQ-4611-VTMJ
Middlemarch, Roke Lane
Witley
GU8 5PB
United Kingdom
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts.
- Companies House: 04208069
Suthernwood View, South Stoke
Reading
RG8 0JJ
United Kingdom
Contact name: Tim Allen
Telephone: +44 7990327563
Email: Tim.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire