Scope
Reference
CO5998A
Description
A multi-content festive event of scale, mixing several attractions and content areas in one event site. This could include an ice rink, fairground rides, Christmas gift market, food and beverage stalls, entertainment venues, shows and other festive themed activities.
Total value (estimated)
- £100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2025 to 30 April 2027
- Possible extension to 30 April 2028
- 3 years
Description of possible extension:
A successful Contract term will result in an extension.
Main procurement category
Services
CPV classifications
- 92300000 - Entertainment services
Contract locations
- UKI42 - Tower Hamlets
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 April 2025, 5:00pm
Tender submission deadline
9 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 April 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | The project seeks to provide the maximum income to the Council for use of Council resources. |
Cost | 40% |
| Event Proposal | Provision of a detailed proposal for the programme of events for winter 2025 and a statement of intent on the programme of events in 2026 and the potential additional one (1) year of 2027. |
Quality | 15% |
| Business Plan | Provision of a Business Plan to enable assessment of the financial viability and probability of success over the period of the Contract. |
Quality | 10% |
| Experience and Effective Event Planning | Demonstration of the approach to planning and producing all aspects of the events programme and how it will be well managed on site. |
Quality | 10% |
| Operational Delivery and Safety | Detail of how the organisation would ensure there are suitable and sufficient health and safety arrangements in place for the events. |
Quality | 10% |
| Social Value Matrix | An opportunity to provide social and economic benefits as additional benefits to that of the main contract. |
Quality | 10% |
| Park Protection, Sustainability and Waste Management | Outline of the approach to minimising any damage to the park grounds and infrastructure. |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
London Borough of Tower Hamlets
- Public Procurement Organisation Number: PQBL-2673-MVYG
New Town Hall, 160 Whitechapel Road London
London
E1 1BJ
United Kingdom
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - sub-central government