Section one: Contracting authority
one.1) Name and addresses
Wiltshire Council
County Hall
Trowbridge
BA14 8JN
Contact
Mrs Julia Simpkins
julia.simpkins@wiltshire.gov.uk
Telephone
+44 1225718418
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FM1746 Biomass Service and Maintenance
Reference number
DN661321
two.1.2) Main CPV code
- 50531000 - Repair and maintenance services for non-electrical machinery
two.1.3) Type of contract
Services
two.1.4) Short description
Wiltshire Council own and manage a portfolio of Biomass pellet boilers that serve a collection of Schools and Leisure Centres. There are eighteen installations comprising of twenty-nine boilers from varying manufacturers. The boilers provide space, water and swimming pool heating and are therefore integral to the operation of the council’s building estate.
Wiltshire Council has a requirement for Biomass Servicing & Maintenance, and is therefore seeking quotations from suitably experienced and qualified Contractors to provide scheduled servicing and maintenance across the biomass portfolio including associated ancillary equipment and other miscellaneous equipment installed on Wiltshire Council controlled premises. This includes an annual Silo clean and biannual flue clean.
The contractor is expected to ensure that the boiler systems are maintained in a safe condition, ensuring their continuous function, and preventing the risk of injury to any person or damage to any property. The Contractor shall also provide an emergency breakdown repair service (including out of hours response), and regular ash clearance from site.
The contract will require the appointed company to have the skills and experience to work with all biomass boiler makes and models on the council’s portfolio (see below). Furthermore, they will have experience of maintaining biomass pellet boilers (not just chip boilers) and of working with commercial scale boilers in large, complex operational buildings.
It is a requirement of the tender that the winning contractor be registered as a HETAS Approved Biomass Maintenance Scheme company.
Well maintained biomass systems ensure the heating and continued operation of council facilities. They also ensure that the Renewable Heat Incentive subsidy is guaranteed and that the costs of maintaining and fuelling the boilers are therefore subsidised.
Furthermore, well maintained boilers ensure that the associated emissions from burning biomass pellets are kept at regulated and compliant levels.
The continued operation of efficient biomass boilers is, in fact, part of the agreed aims of the councils published Climate Strategy.
A prompt and competent reactive maintenance service will ensure that a building remains open and usable and that any heating failures do not affect the operational capacity of the building.
The list of boiler makes and models is as follows:
Hargassner HSV 58
Windhager BioWin 60
Hargassner Eco PK 330
Hargassner Eco-PK 225kW
ETA PC50
Froling TX 200
Remeha Gilles HPK- RA 75
Hargassner HSV 200
Hoval STU425
Hargassner HSV 109
Froling T4 pellet
Pelletfire Plus
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44621200 - Boilers
two.2.3) Place of performance
NUTS codes
- UKK15 - Wiltshire CC
two.2.4) Description of the procurement
Wiltshire Council own and manage a portfolio of Biomass pellet boilers that serve a collection of Schools and Leisure Centres. There are eighteen installations comprising of twenty-nine boilers from varying manufacturers. The boilers provide space, water and swimming pool heating and are therefore integral to the operation of the council’s building estate.
Wiltshire Council has a requirement for Biomass Servicing & Maintenance, and is therefore seeking quotations from suitably experienced and qualified Contractors to provide scheduled servicing and maintenance across the biomass portfolio including associated ancillary equipment and other miscellaneous equipment installed on Wiltshire Council controlled premises. This includes an annual Silo clean and biannual flue clean.
The contractor is expected to ensure that the boiler systems are maintained in a safe condition, ensuring their continuous function, and preventing the risk of injury to any person or damage to any property. The Contractor shall also provide an emergency breakdown repair service (including out of hours response), and regular ash clearance from site.
The contract will require the appointed company to have the skills and experience to work with all biomass boiler makes and models on the council’s portfolio (see below). Furthermore, they will have experience of maintaining biomass pellet boilers (not just chip boilers) and of working with commercial scale boilers in large, complex operational buildings.
It is a requirement of the tender that the winning contractor be registered as a HETAS Approved Biomass Maintenance Scheme company.
Well maintained biomass systems ensure the heating and continued operation of council facilities. They also ensure that the Renewable Heat Incentive subsidy is guaranteed and that the costs of maintaining and fuelling the boilers are therefore subsidised.
Furthermore, well maintained boilers ensure that the associated emissions from burning biomass pellets are kept at regulated and compliant levels.
The continued operation of efficient biomass boilers is, in fact, part of the agreed aims of the councils published Climate Strategy.
A prompt and competent reactive maintenance service will ensure that a building remains open and usable and that any heating failures do not affect the operational capacity of the building.
The list of boiler makes and models is as follows:
Hargassner HSV 58
Windhager BioWin 60
Hargassner Eco PK 330
Hargassner Eco-PK 225kW
ETA PC50
Froling TX 200
Remeha Gilles HPK- RA 75
Hargassner HSV 200
Hoval STU425
Hargassner HSV 109
Froling T4 pellet
Pelletfire Plus
The successful contractor must have a high degree of technical knowledge and expertise in the pellet boiler field and be able to respond within a sufficient timescale to emergency breakdown call outs. Specifically, it is expected that the contractor will seek to:
• Raise the standard of maintenance to include proactive attention
• Conform to manufacturers guidelines
• Standardise cyclical maintenance activity
• Increase standardisation of equipment and systems across the biomass portfolio
• Purpose improvements and resilience of boilers in the biomass portfolio
• Raise the level of compliance assurance within the biomass portfolio
• Provide out of hours and reactive cover
• Provide a detailed Planned Preventative Maintenance Schedule
• Ensuring the service efficiency
• Ensure an annual flue cleaning service
• Ensure an annual pellet silo cleaning service
• Ensure a regular ash disposal service
The council currently has 16 sites that are RHI accredited and the successful contractor is expected to have a thorough understanding of the requirements of the RHI scheme, particularly for a ‘complex’ system, in order to ensure that those boilers are maintained to the expected standard and that the RHI income for the council is preserved. The contractor is expected to work with the council to ensure ongoing compliance with all present and any future RHI regulations as set out by OFGEM.
It is expected that the contractor will have reasonable access to all parts from all relevant boiler manufacturers, and that they will carry a stock of critical spares.
Engineers attending school sites must have a current and valid DBS check.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Wiltshire Council
County Hall, Bythesea Road,
Trowbridge
BA14 8JN
Country
United Kingdom