Section one: Contracting authority
one.1) Name and addresses
Hailsham Town Council - Main Number
Inglenook, Market St Square
HAILSHAM
BN272AE
Contact
Richard Gillett
richard.gillett@hailsham-tc.gov.uk
Telephone
+44 1323841702
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maurice Thornton Pavilion Roof Replacement
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Roof replacement works on the Maurice Thornton Pavilion
Schedule of works
• Heras fencing to be erected to secure the site during works and site to
be left secure to prevent any unauthorised access out of hours
• Erect scaffold around the property to meet health and safety
requirements
• Efforts to be made to try and prevent unauthorised access to the
scaffold
• Provide skips for waste and remove from site once full to prevent the
risk of fly tipping.
• Remove all the existing ridge tiles and roof tiles from the main roof and
stack all the roof tiles neatly onto the scaffolding so they are ready to be
disposed of
• Remove all the existing battens and felt and dispose into a skip and
arrange for skip collection on the same day
• Sweep all soffit areas
• Install new 5u guttering felt along the bottom of the roof making sure
50ml lays into the guttering
• Install new breathable Tyvek membrane felt to the roof making sure all
laps and folds are correct
• Install new blue treated 25x38 battens to the roof, making sure they are
fixed to the correct gage to suit the roof tiles and fixed with new 65mm
galvanised nails
• Install new vandal resistant tiles making sure every tile is clipped and
fixed to the batten with new 38ml alloy clouts if needed to secure
• Tiles must be made from recycled polymers or similar. PLEASE QUOTE
FOR USING: Tapco Roofing Products or Envirotile. Two quotes will be
needed to see what is the best option that is within the £23k budget
• Install all new ridge system to the main roof fixing them correctly using
new clip fittings
• clean all fascia and soffits around the building and check all guttering
• Clean windows below
• Remove scaffold from building and heras fencing
Tidy up area around pavilion
two.1.5) Estimated total value
Value excluding VAT: £23,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Maurice Thornton Playing Fields
Orion Close
Hailsham
East Sussex
two.2.4) Description of the procurement
Roof replacement
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £23,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2021
End date
31 July 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Start and end times of the works can be negotiated with the Council, subject to completion by mid August 2021
two.2.14) Additional information
Contractors must arrange site visit with Richard Gillett prior to submitting tender to the Council
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Health & safety documents for this type of works together with public liability insurance for minimum of £10m
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 May 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 June 2021
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
John Harrison
Hailsham
john.harrison@hailsham-tc.gov.uk
Country
United Kingdom