Section one: Contracting authority
one.1) Name and addresses
Queen Margaret University
Queen Margaret University Way
Musselburgh
EH21 6UU
Telephone
+44 1314740000
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00364
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heat Supply Agreement
Reference number
QMU-8102
two.1.2) Main CPV code
- 71314000 - Energy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
QMU requires a supplier to operate and maintain its biomass energy centre including the supply of biomass fuel for a minimum period of 2 years and a maximum period of 4 years prior to its connection to the Millerhill Waste from Heat district heat network. The supplier who must be able to maintain the primary equipment of a Kohlbach K8-1500 biomass boiler and two ICI Caldaie 2.4 MW REX Boilers and also ancillary equipment.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09323000 - District heating
- 09300000 - Electricity, heating, solar and nuclear energy
- 71314300 - Energy-efficiency consultancy services
- 71314200 - Energy-management services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
QMU Craighall campus
two.2.4) Description of the procurement
The QMU campus is currently heated through a district heating network (DHN) supplied by heat from a centralised energy centre. This contains a 1.5MW biomass boiler as the primary heat source and two back-up gas boilers. The energy centre and DHN system were installed and been operational since 2011.
The contract is to operate, maintain the QMU energy centre and ensure the provision of heat (in the form of hot water) from the energy centre to the target PHX within the campus buildings. The contract will comprise of the following key elements:
- Operation and optimisation of the plant within the energy centre, including but not limited to the Kohlbach K8 biomass boiler system, backup gas boilers, distribution pumps, pressurisation system and control systems
- Provision of heat from the energy centre to met the operational demands of the campus, maintaining or exceeding the minimum Heat Provision Ratio. This is currently equated to biomass energy supplying of a minimum of 80% per annum (as measured at the energy centre heat meter).
- Planned and reactive maintenance for the energy centre plant, to include all annual and intermediary service arrangements . This will include the need to attend site and undertake reactive maintenance within an agreed target response time (related to the category of alarm)
- Supply biomass fuel to the biomass boilers. Fuel quality and standard to be maintained to meet the performance requirements of the biomass system and to keep compliant with local emissions regulations
The client will provide water and electricity free issue, and will provide and maintain the structure of the energy centre.
Gas will be metered and provided at a cost basis to the supplier.
The cost for the contract will be split into two elements:
- Combined p/kWh rate for heat metered leaving the Energy Centre (pro rata based on energy used)
- Annual maintenance charge for the service and operation of the energy centre (fixed annual price)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two extensions of 12 months each are allowed for under the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The intention of QMU is to connect to the Millerhill Waste From Heat plant within a 2-4 year time frame. This district heat network is operated by Midlothian Energy Limited (a joint venture between Midlothian Council and Vattenfall Heat UK Ltd) as per contract award notice (Ref: NOV399732) and contract notice (Ref: JUN356897).
two.3) Estimated date of publication of contract notice
17 May 2021
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
List and brief description of selection criteria
4B.5.1a It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = GBP 10 million GBP
-
Public Liability Insurance = GBP 10 million GBP
Professional Risk Indemnity Insurance = GBP 250,000 GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please provide two examples of current operational projects or previous projects within the last 3 years of a similar type (biomass supply, O&M)
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
16 June 2021
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=644272.
(SC Ref:644272)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street,
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom