Section one: Contracting authority/entity
one.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
Telephone
+44 1792637242
Country
United Kingdom
NUTS code
UKL18 - Swansea
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for General Civil Engineering; Highways Planned Maintenance, Improvement & Construction Works
Reference number
CCS/16/001
two.1.2) Main CPV code
- 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
two.1.3) Type of contract
Works
two.2) Description
two.2.2) Additional CPV code(s)
- 45262640 - Environmental improvement works
- 34929000 - Highway materials
- 45233150 - Traffic-calming works
- 45233100 - Construction work for highways, roads
- 45233139 - Highway maintenance work
- 45442121 - Painting work of structures
- 45232452 - Drainage works
- 45233223 - Carriageway resurfacing works
- 45233251 - Resurfacing works
two.2.3) Place of performance
NUTS codes
- UKL18 - Swansea
Main site or place of performance
various locations in Swansea
two.2.4) Description of the procurement at the time of conclusion of the contract:
The City and County of Swansea in a Local Authority that in on the boundary of West Wales and is boarded by the counties of Neath Port Talbot and Carmarthenshire.
We in the City and County of Swansea are very clear about our aspirations for the county and how we wish to not only transform it for the future but importantly maintain our assets for generations to come and as such making the county a better place for all of our people.
To assist us in this process we have identified the need to once again form a Highways Partnership that will facilitate a smooth transaction when the current partnership ends and will build on the successes made.
The County is responsible for the maintenance of more than 1100km of carriageway, 1500km of footway and in excess of 200 bridges and structures. It is our aim that the actions of the partnership will ensure that these assets are:
- Return the County’s infrastructure to an acceptable standard where identified
- Significantly improve the appearance of the highway network
- Bring real improvements to the quality of life in local communities
The Partnership will consist of two lots: one to carry out civil work as requested and the second to carry out carriageway resurfacing and associated works identified in the current program plus additional projects subject to funding.
This framework is required to deliver our strategic objectives and the Contractor/s will be expected to demonstrate year on year improvements to satisfying the following objectives:
- Ensuring the network is safe for users, as far as is reasonably practicable – so that we are able to comply with our statutory duties and successfully defend against potential claims
- Maintain the value of the highway assets – to ensure sound financial management of the highway assets
- Maintain the visual appearance of the network – to help enhance the environment of the County
- Maintain availability of the highway network ensuring that highway users are free to travel with minimal disruption
- Minimise disruption to residents and businesses – so that those living and working in the County suffer minimal disruption from Tasks being undertaken on the highway
To facilitate this, works may include but not be limited to the following:
New Highway Construction
Highway Improvements
Traffic Calming
Carriageway reconstruction
Footway reconstruction
Surfacing of carriageways
Surfacing of footpaths
Specialist surface treatments
Drainage and ducting
Painting including structural painting
Maintenance and renewal of safety fencing
Concrete placing and repair
Waterproofing of structures
Brickwork and Blockwork
General Civil Engineering
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
There may be call off contracts from the frameworks that may be financed by EU funds, but this is not known at this time
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 084-164359
Section five. Award of contract/concession
Contract No
1
Title
Framework for General Civil Engineering; Highways Planned Maintenance, Improvement & Construction Works
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
27 April 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Swansea Highways Partnership
Waterways House, Merthyr Road, Llanfoist
ABERGAVENNY
NP79PE
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £6,000,000
Section six. Complementary information
six.3) Additional information
The Swansea Highways Partnership (SHP) who was appointed on both lots of the framework is a consortium between Alun Griffiths and Hanson contracting.
There may be call off contracts from the framework that may be financed by EU funds, but this is not known at this time.
(WA Ref:109418)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Legal Democratic Service and Business Intelligence
Civic Centre, Oystermouth Road
Swansea
SA1 3SN
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
seven.1.2) Additional CPV code(s)
- 45262640 - Environmental improvement works
- 34929000 - Highway materials
- 45233150 - Traffic-calming works
- 45233100 - Construction work for highways, roads
- 45233139 - Highway maintenance work
- 45442121 - Painting work of structures
- 45232452 - Drainage works
- 45233223 - Carriageway resurfacing works
- 45233251 - Resurfacing works
seven.1.3) Place of performance
NUTS code
- UKL18 - Swansea
Main site or place of performance
Various locations is Swansea
seven.1.4) Description of the procurement:
TThe City and County of Swansea in a Local Authority that in on the boundary of West Wales and is boarded by the counties of Neath Port Talbot and Carmarthenshire.
We in the City and County of Swansea are very clear about our aspirations for the county and how we wish to not only transform it for the future but importantly maintain our assets for generations to come and as such making the county a better place for all of our people.
To assist us in this process we have identified the need to once again form a Highways Partnership that will facilitate a smooth transaction when the current partnership ends and will build on the successes made.
The County is responsible for the maintenance of more than 1100km of carriageway, 1500km of footway and in excess of 200 bridges and structures. It is our aim that the actions of the partnership will ensure that these assets are:
- Return the County’s infrastructure to an acceptable standard where identified
- Significantly improve the appearance of the highway network
- Bring real improvements to the quality of life in local communities
The Partnership will consist of two lots: one to carry out civil work as requested and the second to carry out carriageway resurfacing and associated works identified in the current program plus additional projects subject to funding.
This framework is required to deliver our strategic objectives and the Contractor/s will be expected to demonstrate year on year improvements to satisfying the following objectives:
- Ensuring the network is safe for users, as far as is reasonably practicable – so that we are able to comply with our statutory duties and successfully defend against potential claims
- Maintain the value of the highway assets – to ensure sound financial management of the highway assets
- Maintain the visual appearance of the network – to help enhance the environment of the County
- Maintain availability of the highway network ensuring that highway users are free to travel with minimal disruption
- Minimise disruption to residents and businesses – so that those living and working in the County suffer minimal disruption from Tasks being undertaken on the highway
To facilitate this, works may include but not be limited to the following:
New Highway Construction
Highway Improvements
Traffic Calming
Carriageway reconstruction
Footway reconstruction
Surfacing of carriageways
Surfacing of footpaths
Specialist surface treatments
Drainage and ducting
Painting including structural painting
Maintenance and renewal of safety fencing
Concrete placing and repair
Waterproofing of structures
Brickwork and Blockwork
General Civil Engineering
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£3,000,000
seven.1.7) Name and address of the contractor/concessionaire
Swansea Highways Partnership
Waterways House Llanfoist
ABERGAVENNY
NP79PE
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Due to the impact of the Covid-19 pandemic it has not been possible to re-tender for this contract due to the contract staff being located on other projects and key staff being on long term sick due to Covid related sickness/self isolation. The contract has therefore been extended for 12 months to allow sufficient time to complete the tender process in 2021.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The need for modification has been brought about by circumstances which the contracting authority could not have foreseen relating to emerging priorities in relation to Covid-19 and key staff being on long term sick due to Covid related sickness/self isolation.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £6,000,000
Total contract value after the modifications
Value excluding VAT: £9,000,000