Section one: Contracting authority
one.1) Name and addresses
Poplar HARCA
155 East India Dock Rd
London
E14 6DA
Contact
Ana Mae Contreras-Ramirez
Telephone
+44 8000351991
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.poplarharca.co.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43025
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.poplarharca.co.uk/get-involved/community-centres/cleaning-tender/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.poplarharca.co.uk/get-involved/community-centres/cleaning-tender/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Poplar HARCA Cleaning Tender
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Poplar HARCA requires a cleaning contractor predominantly for its community buildings but also other buildings owned or managed by
Poplar HARCA. The services include (but are not limited to):
- cleaning of the inside of community buildings and possibly other buildings;
-some non-regular and emergency cleaning (if required);
- provision of all cleaning materials, equipment and chemicals necessary to meet the standards of cleanliness required;
- provision of consumables;
- window cleaning;
- washroom services;
two.1.5) Estimated total value
Value excluding VAT: £612,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKI42 - Tower Hamlets
Main site or place of performance
Poplar in Tower Hamlets, East London
two.2.4) Description of the procurement
Poplar HARCA requires a cleaning contractor predominantly for its community buildings but also other buildings owned or managed by
Poplar HARCA. The services include (but are not limited to):
- cleaning of the inside of community buildings and possibly other buildings;
- some non-regular and emergency cleaning (if required);
- provision of all cleaning materials, equipment and chemicals necessary to meet the standards of cleanliness required;
- provision of consumables;
- window cleaning;
- washroom services;
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £612,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Annually after the initial three-year contract has elapsed.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Possible variation to add buildings currently in process of building completion
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract is for 3 years and approximate value per year is GBP204000.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 May 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 May 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
(MT Ref:225104)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Poplar HARCA will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers by way of a standstill letter. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).