Section one: Contracting authority
one.1) Name and addresses
University of Hertfordshire
MacLaurin Building, 4 Bishops Square
Hatfield, Herts
AL10 9NE
Contact
Procurement Department
Telephone
+44 1707286388
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofhertfordshire
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofhertfordshire
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofhertfordshire
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Student Accommodation, Conferencing and Catering Management System - 2021
Reference number
21008
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The supply and implementation of a new Student Accommodation, Conferencing and Catering Management system for use by the University and its subsidiaries.The requirement has been split into three separate lots and tenderers are at liberty to bid for any combination of Lots or all Lots as they see fit;Lot 1 Student Accommodation ManagementLot 2 Conferencing Management and Residential AccommodationLot 3 Online Catering ProvisionPlease express interest and download tender documents for full information.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Award assessments will take place on a per lot basis.
two.2) Description
two.2.1) Title
Student Accommodation Management
Lot No
1
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Supply, implementation and management of Student Accommodation Management (Full Lifecycle) system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £34,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 August 2022
This contract is subject to renewal
Yes
Description of renewals
Contract will initially be for a one year period, with a possible extension of four twelve month periods, for a maximum of 5 years in total.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Conferencing Management and Residential Accommodation
Lot No
2
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Supply, implementation and management of Conferencing Management and Residential Accommodation system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £34,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 August 2022
This contract is subject to renewal
Yes
Description of renewals
Contract will initially be for a one year period, with a possible extension of four twelve month periods, for a maximum of 5 years in total.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Online Catering Provision
Lot No
3
two.2.2) Additional CPV code(s)
- 48219300 - Administration software package
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Supply, implementation and management of Online Catering Provision system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £34,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 August 2022
This contract is subject to renewal
Yes
Description of renewals
Contract will initially be for a one year period, with a possible extension of four twelve month periods, for a maximum of 5 years in total.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please go to the University's e-tendering website https://in-tendhost.co.uk/universityofhertfordshireYou should then click on the Current Tenders link where you can view the project details, and, if the project is of further interest, express an interest and register your organisation with our e-tendering system. Once your registration has been accepted, and you have received your login details by email, you can login to view the full tender documentation by clicking on the My Tenders link. Please note: if you have already registered on the University of Hertfordshire e-tendering portal there is no need to re-register. Simply login using your existing details.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17 August 2021
four.2.7) Conditions for opening of tenders
Date
17 May 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Prospective bidders must read paragraph III.2.2 above regarding processes for viewing the tender documentation and subsequent tender response. An e-mail to the buying organisation requesting inclusion is not acceptable.
six.4) Procedures for review
six.4.1) Review body
Crown Commercial Services
Liverpool
Country
United Kingdom