- Lot 1. Provision of Waste Management Services Lot 1: Commercial Waste and Recycling Services
- Lot 2. Provision of Waste Management Services Lot 2: Confidential Waste and Non-Confidential Paper Waste
- Lot 3. Provision of Waste Management Services Lot 3: Chemical/Hazardous Waste
- Lot 4. Provision of Waste Management Services Lot 4 : Clinical Waste
Scope
Reference
260024
Description
Queen's has a requirement for an experienced Supplier(s) to provide a comprehensive waste management services to various locations across the University campus. The services to be delivered under this Contract shall be provided under four separate lots as follows:
• Lot 1: Commercial Waste and Recycling Services
• Lot 2: Confidential Waste and Non-Confidential Paper Waste
• Lot 3: Chemical/Hazardous Waste
• Lot 4: Clinical Waste
Applicants are invited to tender for Lot 1, Lot 2, Lot 3 and Lot 4 or any combination of lots. Lots will be evaluated independently and Queen's reserves the right to award each Lot separately. The key objectives of the Contract (Lot 1, Lot 2, Lot 3 and Lot 4) are as follows:
• Effectively manage waste according to the principles of the Waste Hierarchy, supporting and aligning with the development of a circular approach to resource management.
• Provide optimum, consistent service levels and ongoing value for money throughout the contract.
• Provision of external bins/skips (with Queen's specific signage, as required).
• Provision of regular management information, consolidated invoices and transfer notes.
• Ongoing prevention of waste, increase in recycling rates and working towards zero waste to landfill.
• Ensuring compliance with all relevant legislation and best practice.
Total value (estimated)
- £2,464,500 excluding VAT
- £2,957,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2031
- 5 years
Description of possible extension:
Options to extend by up to a further 24 months.
Options
The right to additional purchases while the contract is valid.
Additional collections may be added to the contract with new buildings completed.
Main procurement category
Services
Contract locations
- UKN - Northern Ireland
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Provision of Waste Management Services Lot 1: Commercial Waste and Recycling Services
Description
Management of Waste Management Services for Commercial Waste and Recycling Waste.
Queen's offers a four-stream waste operation with dedicated internal bins for general waste, metal cans and tins, paper and plastic bottles. In addition, some of these locations also have dedicated internal bins for glass (bottles and jars) and food waste. As a result, Queen's requires external bins for the separate collection of general waste, dry mixed recyclables, food and glass. Queen's has approximately 60 external bin collection points across the University campus.
Lot value (estimated)
- £1,978,200 including VAT
CPV classifications
- 90500000 - Refuse and waste related services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Provision of Waste Management Services Lot 2: Confidential Waste and Non-Confidential Paper Waste
Description
Suppliers will be required to provide a combined pick up service for both confidential and non-confidential paper from collection points across the Queen's Campus.
There are currently 80 centralised collection points. The majority of these collection points are within a one-mile radius of the main Queen's campus; however, collection will be required from outlying locations including four sites at the Royal Victoria Hospital and ECIT in the Belfast Titanic Quarter.
Lot value (estimated)
- £50,700 including VAT
CPV classifications
- 90500000 - Refuse and waste related services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Provision of Waste Management Services Lot 3: Chemical/Hazardous Waste
Description
The Supplier will provide a comprehensive service for the collection, appropriate transportation and disposal of chemical / hazardous waste in accordance with all relevant and current statutory requirements.
The Supplier shall be responsible for the collection of the waste from specified stores including the provision of suitable waste receptacles (where required), packing into transport containers as required, loading the containers on to the collection vehicle and transporting the waste to the disposal facility.
Queen's currently has approximately eleven chemical waste collection points with the majority of collection locations within a one mile radius of the main Queen's Lanyon building. Suppliers should note that there is also a collection point at the Royal Victoria Hospital site.
Lot value (estimated)
- £598,500 including VAT
CPV classifications
- 90520000 - Radioactive-, toxic-, medical- and hazardous waste services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Provision of Waste Management Services Lot 4 : Clinical Waste
Description
The Supplier shall be responsible for the collection of the waste from the specified stores including packing into transport containers as required, loading the containers on to the collection vehicle and transporting the waste to the disposal facility. There should be no compaction or volume reduction of the untreated waste.
One consignment to be collected per four week intervals from each of the stores as above (estimated 12 consignments per year).
Lot value (estimated)
- £330,000 including VAT
CPV classifications
- 90520000 - Radioactive-, toxic-, medical- and hazardous waste services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 2. Provision of Waste Management Services Lot 2: Confidential Waste and Non-Confidential Paper Waste
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Lot 3. Provision of Waste Management Services Lot 3: Chemical/Hazardous Waste
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 February 2026, 4:00pm
Tender submission deadline
23 February 2026, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 28 January 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Technical | Quality | 40% |
Other information
Payment terms
The Supplier shall email an invoice directly to Queen's University Belfast, Payments Office at p2pinvoices@qub.ac.uk. The invoice must quote the appropriate Official Purchase Order number, Planon job number (where required) and a breakdown of costs for the location detailing how the invoice total has been calculated.
Description of risks to contract performance
Risks that Queen's considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Queen's University Belfast
- Charity Commission for Northern Ireland: 101788
- Public Procurement Organisation Number: PMQQ-8477-XTZM
University Rd
Belfast
BT7 1NN
United Kingdom
Contact name: Nora Lagan
Email: procurement@qub.ac.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland