Section one: Contracting authority
one.1) Name and addresses
Reserve Forces' and Cadets' Associations of Greater London
Fulham House, 87 Fulham High Street
London
SW6 3JS
Contact
FAO Commercial
Telephone
+44 2073844674
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://www.delta-esourcing.com
Buyer's address
https://www.gov.uk/government/organisations/reserve-forces-and-cadets-associations
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Alternate Venues for Greater Lonon
two.1.2) Main CPV code
- 98110000 - Services furnished by business, professional and specialist organisations
two.1.3) Type of contract
Services
two.1.4) Short description
Alternative Venues London (AVL) is the name of the commercial lettings department which hires out Reserve Centres and Cadet units for non-military purposes. Within Greater London there are 46 Reserve Forces Centres and 70 Cadet units available for hire, for up to seven days a week and most have secure parking. Meetings and conferences can be for as few as ten to as many as 150. Dinner dances for 200 are possible in some locations. A key role is the provision of training facilities – both educational and physical – and Drill Halls lend themselves perfectly to this requirement. We have also provided locations for weddings, receptions, examinations, theatre and film rehearsals, product launches, exhibitions, auctions and fashion shows complete with catwalk. Income generated from this rental activity is reinvested into supporting London's Reserves and Cadets. We wish to engage with organisations who may provide lettings services similar to those currently being provided by Alternate Venues
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
Provision of hiring out of reserve centres and cadet units for non-military purposes for the Greater London Reserve Forces' and Cadets' Associations.
Alternative Venues London (AVL; URL: www.alternativevenues.co.uk) is the name of the commercial lettings department which hires out Reserve Centres and Cadet units for non-military purposes. Within Greater London there are 46 Reserve Forces Centres and 70 Cadet units available for hire, for up to seven days a week and most have secure parking. Meetings and conferences can be for as few as ten to as many as 150. Dinner dances for 200 are possible in some locations. A key role is the provision of training facilities – both educational and physical – and Drill Halls lend themselves perfectly to this requirement. We have also provided locations for weddings, receptions, examinations, theatre and film rehearsals, product launches, exhibitions, auctions and fashion shows complete with catwalk. Income generated from this rental activity is reinvested into supporting London's Reserves and Cadets. We wish to engage with organisations who may provide lettings services similar to those currently being provided by Alternate Venues London (AVL).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
subject to competitive tender in order to demonstrate VfM
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/B4C57BGF7T
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Will be listed within the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
further details will be within the procurement documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 November 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Services-furnished-by-business%2C-professional-and-specialist-organisations./B4C57BGF7T" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Services-furnished-by-business%2C-professional-and-specialist-organisations./B4C57BGF7T
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/B4C57BGF7T" target="_blank">https://www.delta-esourcing.com/respond/B4C57BGF7T
GO Reference: GO-2024311-PRO-25465990
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
generaloffice@administraivecourtoffice.justice.gov.uk
Telephone
+44 20794760000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Council of Reserve Forces' and Cadets' Associations
FAO Commercial Director, Tennal Grange, Tennal Road
Birmingham
B32 2HX
Telephone
+44 7761513837
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/rfca-supplier-guide
six.4.4) Service from which information about the review procedure may be obtained
The High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
generalofice@administrativecourtoffice.justice.gov.uk
Telephone
+44 20794760000
Country
United Kingdom