Scope
Reference
T26-024BUS Event Management Support Tender - Restricted List
Description
Derry City and Strabane District Council invite Expressions of Interest from suitably qualified and competent organisations to be included on a Restricted List for the provision of Event Planning, Management, Delivery and Health and Safety Support Services. The appointed suppliers will support the Council's Festival and Events Team in the safe, effective and legally compliant planning and delivery of Council-led events taking place between April 2026 and March 2029. Organisations successfully appointed to the Restricted List will be invited to tender on a call off, event-by-event basis for the provision of services under Lot 1, Lot 2, or both, as and when required, in accordance with Council requirements. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.
Total value (estimated)
- £75,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 March 2029
- 2 years, 11 months, 30 days
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79952100 - Cultural event organisation services
- 92621000 - Sports-event promotion services
- 92622000 - Sports-event organisation services
- 71317200 - Health and safety services
Contract locations
- UKN0A - Derry City and Strabane
Lot 1. Event Management and Delivery
Description
The successful supplier(s) under Lot 1 will provide event planning, production and operational delivery services, which may include:
• Event planning, scheduling and coordination
• Production management
• Site and/or zone management
• Stage management
• Artist liaison
• Programme support
• Crew provision
• General event management and operational support
Lot value (estimated)
- £60,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Event Health and Safety Support (Purple Guide-Aligned)
Description
The successful supplier(s) under Lot 2 will provide independent and competent Health and Safety support services, which may include:
• Development and review of event-specific risk assessments and method statements, proportionate to event scale and risk
• Contribution to Event Management Plans (EMP), including safety, welfare and operational elements
• On-site Health and Safety monitoring, inspections and compliance checks during build, live event and de-rig phases
• Liaison with Council officers and relevant stakeholders on Health and Safety matters
• Support with incident management, near-miss reporting and post-event debriefs
• Advice on crowd safety, welfare provision, contractor management and safe systems of work
Lot value (estimated)
- £15,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Conditions of participation
Lot 1. Event Management and Delivery
Lot 2. Event Health and Safety Support (Purple Guide-Aligned)
Please refer to the CfT documents for further detail
Particular suitability
Lot 1. Event Management and Delivery
Lot 2. Event Health and Safety Support (Purple Guide-Aligned)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 February 2026, 12:00pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Please refer to the CfT documents for further detail
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Derry City and Strabane District Council
- Public Procurement Organisation Number: PGJQ-8275-HLMG
98 Strand Road
Derry
BT48 7NN
United Kingdom
Region: UKN0A - Derry City and Strabane
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland