Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
Contact
Heather Murray
heather.murray@east-ayrshire.gov.uk
Telephone
+44 1563576125
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicles Plant & Equipment Framework 2023
Reference number
PS/23/10
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Purchase of New Vehicles, Plant & Equipment Framework
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Light Goods Vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 34130000 - Motor vehicles for the transport of goods
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34136100 - Light vans
- 34136200 - Panel vans
- 34144900 - Electric vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of new light goods vehicles, including electric as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Heavy Goods Vehicles
Lot No
2
two.2.2) Additional CPV code(s)
- 34143000 - Winter-maintenance vehicles
- 34144400 - Road-maintenance vehicles
- 34144440 - Gritter vehicles
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34144900 - Electric vehicles
- 34134000 - Flatbed and Tipper trucks
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of new heavy goods vehicles, as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Cars & Car Derived Vans
Lot No
3
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34136000 - Vans
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34144900 - Electric vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of new cars and car derived vans, including electric as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Refuse Collection Vehicles
Lot No
4
two.2.2) Additional CPV code(s)
- 34144510 - Vehicles for refuse
- 34144511 - Refuse-collection vehicles
- 34142200 - Skip loaders
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of new refuse collection vehicles, as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Street Cleansing Vehicles
Lot No
5
two.2.2) Additional CPV code(s)
- 34144430 - Road-sweeping vehicles
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34144900 - Electric vehicles
- 34921100 - Road sweepers
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of street cleansing vehicles, as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Ground Care Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 16311100 - Lawn, park or sports-ground mowers
- 43325100 - Grounds-maintenance equipment
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34144900 - Electric vehicles
- 16310000 - Mowers
- 34144700 - Utility vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of ground care equipment, as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Passenger Carrying Vehicles
Lot No
7
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34114400 - Minibuses
- 34144900 - Electric vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of passenger carrying vehicles, as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Plant/Equipment Variants
Lot No
8
two.2.2) Additional CPV code(s)
- 34223300 - Trailers
- 43262100 - Mechanical excavators
- 43251000 - Front-end shovel loaders with backhoe
- 42415110 - Forklift trucks
- 16700000 - Tractors
- 43313200 - Snowblowers
- 43312200 - Chippers
- 34144700 - Utility vehicles
- 34920000 - Road equipment
- 43261100 - Mechanical shovel loaders
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 34144420 - Salt spreaders
- 34113200 - All-terrain vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
Supply and delivery of a range of plant equipment, including trailers, tractors, excavators etc, as required during the term of the framework.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 one-year extension options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to ITT documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to ITT documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 April 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2, 3 or 4 years depending on extension options invoked
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Expressions of Interest and downloading of the documents must be made by 12:00 noon on 22 April 2023 with tender submissions completed and uploaded by the closing date of 12:00 noon on 25 April 2023.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23536. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not suitable
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer to ITT documents
(SC Ref:722676)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom