Section one: Contracting authority
one.1) Name and addresses
Hull City Council
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
Contact
Andrea Tether
Country
United Kingdom
NUTS code
UKE11 - Kingston upon Hull, City of
National registration number
168524345
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Holiday Activities & Food Programme 2022-24
Reference number
51056
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of this project is to seek one or more service providers across all lots to deliver free holiday provision, enriching activities for children who receive benefits-related free school meals and other target groups, in the form of a Holiday Activities and Food Programme (HAF). Service providers will have to facilitate the delivery of Healthy Food Programme, food provided by City Wide Food programme within Hull City Council HAF service. Service providers will need to ensure staff/volunteers have appropriate food hygiene training as detailed within the specification. The Government has now confirmed a three-year programme of funding to deliver the HAF programme at the Easter, summer, and Christmas school holidays.
two.1.5) Estimated total value
Value excluding VAT: £660,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
There are a total of 4 Lots available and we want to work with up to a maximum of 7 strategic partners.
Tenderers can apply for any, or all Lots however, can only be awarded a maximum of 2 contracts.
two.2) Description
two.2.1) Title
Lot 1 - Activity for 11–16-year-olds
Lot No
1
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85323000 - Community health services
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
Main site or place of performance
Hull
two.2.4) Description of the procurement
A blended offer specifically for young people aged 11 – 16. This should be a needs led approach based on the local knowledge of the strategic partner and involve young people in the planning process. Engage with the Youth Networks, the range of voluntary and public sector organisations and Schools to promote health & wellbeing, provide challenging activities suitable for the age group and utilise local assets including sporting and physical activities, arts, creative and cultural activities and the leisure resources.
two.2.5) Award criteria
Quality criterion - Name: Deliverables / Weighting: 35
Quality criterion - Name: Added Value / Weighting: 25
Quality criterion - Name: Partnership Working / Weighting: 20
Quality criterion - Name: Safeguarding and Training / Weighting: 20
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Funding has been guaranteed for year one, however extension of the contract for years 2 and 3 will be subject to receipt of further funding from the DfE
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
two.2) Description
two.2.1) Title
Lot 2 – Activity for 5 -11-year-olds
Lot No
2
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85323000 - Community health services
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
- UKE1 - East Yorkshire and Northern Lincolnshire
Main site or place of performance
Hull
two.2.4) Description of the procurement
A blended offer of creative and physical activities to offer primary aged pupils the opportunity to experience a range of new activities, provide a broad range of choice to children and families and support pupils in year 6 to transition into year 7. The activities must include nutrition education, raising awareness of healthy lifestyles, family activity and cover the range of sport, arts, creative and cultural activities. Providers will work alongside schools, voluntary sector organisations and Children’s Centres to support an integrated approach to delivery.
two.2.5) Award criteria
Quality criterion - Name: Deliverables / Weighting: 35
Quality criterion - Name: Added Value / Weighting: 25
Quality criterion - Name: Partnership Working / Weighting: 20
Quality criterion - Name: Safeguarding and Training / Weighting: 20
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £270,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Funding has been guaranteed for year one, however extension of the contract for years 2 and 3 will be subject to receipt of further funding from the DfE
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
two.2) Description
two.2.1) Title
Lot 3 – Mobile, flexible provision for vulnerable / target groups
Lot No
3
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85323000 - Community health services
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
Main site or place of performance
Hull
two.2.4) Description of the procurement
Provision of multi activity sessions in a range of locations on an outreach basis to support specific vulnerable groups and families, with locations to be agreed in discussion with the HAF Coordination Team. This may include Parks, Childrens Centres, Children’s Homes, work with Foster Carers and social work teams, children looked after, children who are electively home educated, low attendance pupils, young carers. This would be a blended offer with variable timings to meet the needs of the specific target group. Activities could have a specific theme or focus such as emotional health and wellbeing, building self-esteem, improving communication skills and confidence and reducing risk taking behaviours alongside other partner agencies.
two.2.5) Award criteria
Quality criterion - Name: Deliverables / Weighting: 35
Quality criterion - Name: Added Value / Weighting: 25
Quality criterion - Name: Partnership Working / Weighting: 20
Quality criterion - Name: Safeguarding and Training / Weighting: 20
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Funding has been guaranteed for year one, however extension of the contract for years 2 and 3 will be subject to receipt of further funding from the DfE.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
two.2) Description
two.2.1) Title
Lot 4 - CYP with Additional Needs/SEND
Lot No
4
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85323000 - Community health services
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKE11 - Kingston upon Hull, City of
Main site or place of performance
Hull
two.2.4) Description of the procurement
Provide Activities for CYP with Additional Needs/SEND
two.2.5) Award criteria
Quality criterion - Name: Deliverables / Weighting: 35
Quality criterion - Name: Added Value / Weighting: 25
Quality criterion - Name: Partnership Working / Weighting: 20
Quality criterion - Name: Safeguarding and Training / Weighting: 20
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £90,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Funding has been guaranteed for year one, however extension of the contract for years 2 and 3 will be subject to receipt of further funding from the DfE.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contract will be monitored in line with the conditions specified within the DfE grant funding
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Lot 1 – Activity for 11–16-year-olds – Awarding a contract to a minimum of 1 provider and a maximum of 2 providers, to undertake activities in relation to 11–16-year-olds during the period of the contract.
Contracts will be awarded based on the value of grant funding applied for. For example, if the highest scoring provider has applied for the full £60k available for this Lot only one contract will be awarded. If the highest scoring provider has only applied for £30k then the second highest scoring provider will also be awarded a contract for the remainder of the funding available.
Lot 2 – Activity for 5 -11-year-olds Awarding a contract to a maximum of 3 providers, to undertake activities in relation to 5–11-year-olds during the period of the contract.
Contracts will be awarded based on the value of grant funding applied for. For example, if the highest scoring provider has applied for £60k of the funding available, one contract totalling £60k will be awarded. The second highest scorer would then be awarded a contract for the remainder of the funding available.
If the highest scoring provider has only applied for £30k then the second and third highest scoring providers will also be awarded a contract for the remainder of the funding available.
Lot 3 – Mobile, flexible provision for vulnerable / target groups - Appointing a single provider for the full term of the contract
Lot 4 – provision for CYP with Additional Needs/SEND - Appointing a single provider for the full term of the contract.
Tenderers may apply for as many Lots as they wish to however, successful providers will only be awarded a maximum of 2 contracts.
Should the Authority not receive a sufficient number of bids then the Authority reserves the right to offer all of the funding available in one lot to one provider, subject to the quality threshold being met as stated within the tender documentation.
six.4) Procedures for review
six.4.1) Review body
The Monitoring Officer
The Guildhall, Alfred Gelder Street
HULL
HU1 2AA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As above