Section one: Contracting authority
one.1) Name and addresses
Kent and Medway NHS and Social Care Partnership Trust
Unit D, New Hythe Business Park, Magnitude House, New Hythe Lane
Aylesford
ME20 6WT
Contact
Procurement Team
Country
United Kingdom
NUTS code
UKJ44 - East Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
KMPT Catering Services
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Kent and Medway NHS and Social Care Partnership Trust is inviting tenders for the provision of Catering and associated services and supplies to the Trust's properties. The total contract value per annum is estimated to be between £2 million and £2.5 million. The contract will start on 1st November 2023, and will be awarded for a period of 3 years with the optional to extend for an additional period or periods up to a maximum of 2 years.
two.1.5) Estimated total value
Value excluding VAT: £11,250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 55320000 - Meal-serving services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Kent and Medway NHS and Social Care Partnership Trust is inviting tenders for the provision of Catering and associated services and supplies to the Trust's properties.
The Commencement Date for the delivery of the services is scheduled to be on 01 November 2023 at 00:00 hours. The Contract will be awarded for a period of an initial 3 years until midnight of the 31 October 2026, with an option to extend for a further 2 year period (in 1 year increments) subject to performance and the absolute discretion of the Trust.
The Trust is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Trust’s Standing Financial Instructions. The Trust will be awarding one Contract for the provision of all services detailed in the Specification.
Nutrition is an integral part of Trust’s patient care, supporting both physical and mental health. Inappropriate nutrition can mimic and/or exacerbate mental health conditions and compromise physical health and wellbeing. The Trust aims to provide excellent care for all patients, to include nutritional care. The Trust intends to achieve this through the procurement of a catering supplier that strives for excellence in nutrition for those with mental health needs and demonstrates a contemporary, creative and flexible approach to meeting the needs of all patients, providing a consistently positive mealtime experience.
The Trust is seeking to contract with an organisation that will manage the service to the highest levels of satisfaction, professional standards and cost effectiveness. The organisation will need to provide a high-quality Catering Service which offers appetising and nutritious food and drink to enable all patients to have a choice which reflects and fully meets their therapeutic, physical, clinical and personal needs and tastes, 24 hours per day, 365/6 days per year. The service shall be flexible, provide for changing patient needs and adapt to the nature of the service provided within the agreed contractual budget for delivering the service. The successful organisation will be expected to deliver improvements to service delivery and value for money over the life of the contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £11,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2023
End date
31 October 2028
This contract is subject to renewal
Yes
Description of renewals
The Contract will be awarded for a period of an initial 3 years until midnight of the 31 October 2026, with an option to extend for a further 2 year period (in 1 year increments) subject to performance and the absolute discretion of the Trust.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-007151
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The value provided in Section II.1.5) represents the Trust's estimate of the total value of the contract opportunity over the entire contract period including any possible extensions (5 years in total).
The tender process, including the submission of completed tenders, must be submitted through the Health Family Single eCommercial System, details of which can be found at https://health-family.force.com/s/Welcome.
The Trust expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice;
ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase ;
and in no circumstances will be liable for any costs incurred by the candidates.
Further information about the contract opportunity can be found in the tender document set which will be made available via the portal to bidders registering their interest in this procurement.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
London
London
Country
United Kingdom