Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Contact
John Figgins
john.figgins@westsussex.gov.uk
Country
United Kingdom
Region code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
https://www.westsussex.gov.uk/default.aspx
Buyer's address
https://www.westsussex.gov.uk/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Repairs and Maintenance
Reference number
C17696
two.1.2) Main CPV code
- 50883000 - Repair and maintenance services of catering equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The Service Provider will be required to carry out both planned, and reactive kitchen equipment maintenance. Services are required to both gas an electrical equipment. Around 200 schools in total will participate in this arrangement, the exact number of schools is likely to fluctuate throughout the period of the contract.
two.1.5) Estimated total value
Value excluding VAT: £940,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
The Service Provider will be required to carry out both planned, and reactive kitchen equipment maintenance. Services are required to both gas an electrical equipment. Around 200 schools in total will participate in this arrangement, the exact number of schools is likely to fluctuate throughout the period of the contract. To note, only 10 of these schools operate gas kitchens. The Council will keep the Service Provider appraised of any changes to participating schools. The Service Provider will arrange annual proactive maintenance visits to every school under the arrangement and attend reactive callouts in these schools. The Council’s Catering Service will raise all callouts with the Service Provider and authorise all associated spend, and instructions directly from schools must not be taken by the Service Provider in terms of callouts or works. The Council’s Catering Service administration team will process all invoices for the Service Provider, the Service Provider is not required to invoice services directly to schools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £940,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 June 2024
End date
31 July 2029
This contract is subject to renewal
Yes
Description of renewals
Contract to be retendered at the end of the contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 April 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 10 August 2024
four.2.7) Conditions for opening of tenders
Date
12 April 2024
Local time
2:00pm
Place
https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/cabinet-office
six.4.2) Body responsible for mediation procedures
Cabinet Office - Public Procurement Review Service
1 Horse Guards Road
London
SW1A 2HQ
Country
United Kingdom