Section one: Contracting authority
one.1) Name and addresses
Liverpool City Council
Cunard Building
Liverpool
L31DS
Contact
Ryan Stewart
Country
United Kingdom
Region code
UKD72 - Liverpool
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning, Land Charges, and Building Control Database Software
Reference number
DN803679
two.1.2) Main CPV code
- 79220000 - Fiscal services
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement of a back-office database solution to support the Council's Planning, Building Control, and Land Charges functions.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £248,492.71
two.2) Description
two.2.2) Additional CPV code(s)
- 66600000 - Treasury services
two.2.3) Place of performance
NUTS codes
- UKD72 - Liverpool
two.2.4) Description of the procurement
A back-office database solution to support the Council's Planning, Building Control, and Land Charges functions. The system is required for the Council to discharge its statutory duties, including processing planning applications, managing building regulations, and conducting local land charge searches
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
12 month extension period available
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Supply market engagement confirmed that whilst alternative solutions exist, the cost of change remains the decisive factor. It highlighted that moving away from the incumbent would necessitate a full-scale migration and implementational project with substantial costs and associated risks, which could not be justified against the benefits offered by competitor systems, which offer broadly similar core functionality.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
DN803679
Title
Planning, Land Charges, and Building Control Database Software
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 January 2026
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Idox Software Ltd
Surrey
Country
United Kingdom
NUTS code
- UKD72 - Liverpool
Companies House
02933889
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £248,492.71
Total value of the contract/lot: £248,492.71
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Liverpool City Council
Liverpool
Country
United Kingdom